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FINDING CURES TOGETHER<sup>SM</sup>

AACR Annual Meeting 2017

​General Information

Space for Special Functions
The AACR will consider requests for space for special functions or receptions in the official AACR Annual Meeting hotels. These requests will be handled on a first-come, first-served basis. Any corporation that wishes to entertain during the Annual Meeting must be an exhibitor at the meeting. To request space, please complete the AACR Affiliate Event Space Request Form.

Assistance for Physically Challenged Registrants
The AACR Annual Meeting is accessible to all attendees. Registrants with special requirements for transportation, hotel accommodations, or other facilities connected with the meeting should notify the AACR in advance by checking the appropriate box when registering and providing the necessary details or by emailing Joshua Britton in the Meetings and Exhibits Department at joshua.britton@aacr.org. In addition, the following companies provide equipment and services for the physically challenged in the Washington DC area. Please note that the AACR assumes no liability for any issues you may have with any of the companies or products listed below.

ASL/CART Services
LTC Language Solutions – 202-793-6843
Access Interpreting Incorporated – 202-525-4042

Parataxi Services
DC Yellow Cab Corporation – 202-544-1213

Scooter/Wheelchair Rental
Scootaround – 1-888-441-7575
Express Mobility Services – 1-877-721-3129

Van Rental
Wheelers Accessible Van Rental – 1-800-456-1371

Child Care
The AACR will provide professional child care services through KiddieCorp for infants and children ages 6 months to 12 years during the Annual Meeting. As a convenience for registrants, the AACR subsidizes the cost of this service, which is $12.00 per hour for each child (a two-hour minimum is required). Snacks and beverages are included in the fee, but meals must be provided by parents. Medication (including sunscreen) will NOT be administered by KiddieCorp. To ensure a safe and fun-filled environment, any child who is ill will not be admitted to the children’s program. Advance registration is essential because space is limited. Onsite registration will be permitted as space allows. The deadline for advance registration is deadline to sign up is March 6, 2017.

Child Care Hours
Saturday, April 1: 7:30 a.m.-7:00 p.m.
Sunday, April 2: 6:30 a.m.-7:00 p.m.
Monday, April 3: 6:30 a.m.-7:00 p.m.
Tuesday, April 4: 6:30 a.m.-7:00 p.m.
Wednesday, April 5: 6:30 a.m.-1:30 p.m.

Nursing Mothers Suite
Annual Meeting attendees who are also nursing mothers will find the Nursing Mothers Suite to be a private, comfortable, and secure environment in which to nourish and nurture their babies. AACR-Women in Cancer Research is pleased to sponsor this important service.

Nursing Mothers Suite Hours
Saturday, April 1: 7:30 a.m.-7:30 p.m.
Sunday, April 2: 6:30 a.m.-7:00 p.m.
Monday, April 3: 6:30 a.m.-7:00 p.m.
Tuesday, April 4: 6:30 a.m.-7:00 p.m.
Wednesday, April 5: 6:30 a.m.-1:30 p.m.

Code of Conduct, Policies, and Procedures
The AACR Annual Meeting 2017 will bring together 19,500 representatives from academia, industry, government, and advocacy organizations from across the globe. In order for all participants to have the opportunity to gain the most benefit from this conference, the AACR is committed to providing a safe and secure environment. Please review the following policies and procedures for conference participants. By registering for the AACR Annual Meeting 2017, you agree to the following terms:

  • The AACR prohibits intimidating, threatening, or harassing conduct of any kind during this program. This applies to all participants—attendees, presenters, exhibitors, staff, vendors, etc.
  • The AACR is committed to a safe, hospitable, and productive environment for all participants of this program, regardless of age, disability, ethnicity, gender, religion, or sexual orientation.
  • The AACR expects all participants to communicate professionally and constructively, handling dissent and disagreement with courtesy, dignity, and an open mind, being respectful when providing feedback, and being open to alternate points of view.
  • Children under 12 years of age are not permitted in any scientific session, poster session, the exhibit hall, or any official event taking place at this program at any time. Children cannot be left unattended or unsupervised in the convention center.
  • Cell phones and other electronic devices must be turned off or placed on “silent” mode before entering a session. Participants should step out of session rooms to make calls or send emails or texts, as the back lighting on electronic devices is distracting to other participants.
  • The AACR expects participants to share information about this program responsibly and clearly distinguish individual opinion from fact.
  • A professional photographer and videographer will be on site to document conference events and activities between April 1 and April 5, 2017. Photographs and video footage are the sole property of AACR. By registering for and attending these events, attendees understand that AACR may use their likenesses for future promotional purposes. If you do not wish to be photographed, please notify the photographer and/or videographer onsite.
  • Participants must obey all applicable laws and regulations of the relevant government authorities while attending this program. Participants must comply with all applicable safety guidelines related to the conference venue.
  • If a session room becomes too crowded, the AACR asks you to follow instructions provided by the AACR staff, Convention Center staff, or security. Instructions may include not standing against the walls, not blocking the aisles or doors, or being denied entry if the room becomes too crowded. The AACR and all participants are obligated to abide by the guidelines established by the Fire Marshal in the Convention Center. If a room reaches full capacity and there is not full cooperation, the Fire Marshal has the authority to delay or terminate the session.
  • The AACR encourages responsible drinking for those drinking alcohol. Beer and wine will be offered at some official social events. Alcohol will not be served to anyone under the age of 21. Alcoholic beverages are allowed in specific areas and must not be taken out of these areas.

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