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AACR Annual Meeting 2018

Accommodations and Travel  

The AACR has recently been notified that some conference registrants are being solicited by an unauthorized company trying to obtain credit card information by phone and email to secure housing accommodations at this conference. CMR (Convention Management Resources) is the official hotel management company for The AACR Annual Meeting. No other hotel management company or travel agency is authorized to place reservations on behalf of AACR. These companies have not entered into agreements with the Chicago hotels and are not able to guarantee rates and accommodations during the dates of the conference. If you have any questions, please email programs@aacr.org.

Hotel Reservations
You may reserve your hotel room in one of the following ways:

Online: Please note that you must supply a credit card in order to reserve a room online. You will find descriptions, amenity information, and photographs for each AACR official hotel. Additionally, a map showing the location of all hotels and the McCormick Place Convention Center is available on the AACR Housing website. Visit the AACR Housing website to get up-to-the minute availability and receive immediate confirmation of your hotel reservation.

Phone: AACR Housing agents will be available to accept reservations as well as provide information on the AACR official hotels Monday through Friday from 9 a.m. to 9 p.m. U.S. ET. You will be required to supply a credit card if reserving your hotel room by phone. Once your reservation is complete, you will receive immediate confirmation by email. AACR Housing can be reached toll-free in the U.S. and Canada at 888-381-7166 or for international callers at 415-979-2262. When calling AACR Housing be certain to have the following information:

  • Arrival and departure dates
  • Hotel preferences
  • Credit card number
  • Your address, phone number, and email address
  • Any special requests

Guarantee
Reservations must be guaranteed with either a major credit card (AMEX, Visa, or MasterCard) or a check in the amount of $300 per guestroom and $700 per suite. Make checks payable to Convention Management Resources, Inc.

Changes and Cancellations
Changes and cancellations can be made:

  • Online at the AACR Housing website (for reservations guaranteed with credit card only)
  • By emailing your change or cancellation to AACRSupport@cmrus.com
  • By calling AACR Housing at 888-381-7166 or 415-979-2262
  • By faxing your change or cancellation to 415-293-4397

Your credit card will be charged one night’s room plus tax or your check deposit will be forfeited if you cancel your reservation less than 72 hours before your confirmed arrival date. If you fail to arrive on the date confirmed by AACR Housing, your credit card will be charged one night’s room plus tax or your check will be forfeited. All subsequent nights of the reservation will be cancelled.

Hospitality Suites
Suites are for sleeping purposes only and may not be used for meetings or events without prior written permission from AACR. For these types of events, please complete the AACR Affiliate Event Space Request Form. If you would like a copy of this form, please contact AACR Housing at 888-381-7166, 415-979-2262, or via email.

Group Reservations
Organizations wishing to hold a block of rooms must use the Group Block Housing Form. Exhibitors may request rooms in the AACR Room Block and must submit an Exhibitor Room Block Request Form. Please adhere to all rules and regulations to facilitate processing. Confirmations will be emailed. All group rooming lists (for both exhibitors as well as general groups) need to be submitted by Feb. 28, 2018. The deadline for cancellations is Feb. 28.


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Travel

Air Transportation
There are two major airports in the Chicago region: O’Hare International Airport (airport code: ORD) and Midway International Airport (airport code: MDW). These airports offer multiple U.S. and international flights daily. Chicago is also served by Amtrak.

Travel Office: Gant Travel
Toll-free: 877-924-2298
Direct: 812-650-7127
Email: aacr@ganttravel.com
$25 service fee applies.
Business hours: Monday-Friday, 7:30 a.m. to 6 p.m. CT

Ground Transportation

Taxi Service
More than 5,800 city taxis are at your service in Chicago. Chicago O’Hare International Airport is located 17 miles from downtown, and the average taxi fare is approximately $40-50 one way. Midway International Airport is located 10 miles from downtown, and the average taxi fare is $30-40 one way.

Public Transportation
Chicago Transit Authority (CTA) operates the nation’s second-largest public transportation system, serving the City of Chicago and 40 neighboring communities by rail and bus. Pay cash for single-trip rides or purchase a reloadable Ventra Transit Card or Unlimited Ride Pass for added savings. For full fare information, visit the CTA website. Also refer to their site for the latest updates to train schedules and routes that may affect your travel plans.

Complete information on transportation to Chicago and ground transportation to and from the airports as well as in Chicago will be included in future Annual Meeting publications and posted on the AACR website. Beginning Saturday, April 14, through
Wednesday, April 18, shuttle buses will be provided between the McCormick Place Convention Center and designated AACR Annual Meeting participating hotels. A list of hotels served by the shuttle service will be available online at a later date. Shuttle bus schedules will be posted in each hotel, at the McCormick Place Convention Center, and at the AACR Information Desks located throughout the Center.

Shuttle Service between Official Meeting Hotels and the Convention Center  
The AACR provides complimentary shuttle service between many of the official AACR Annual Meeting 2018 hotels and the Convention Center. Please review the shuttle schedule for times, locations, and route numbers for your hotel.

Assistance for International Travelers
An official letter of invitation is available through the online registration system. Contact the American Consulate in your country to review the current regulations for travel to the United States. Please begin the visa application process as early as possible. Information is available on the U.S. Department of State website​.

About Chicago
One of America’s largest, liveliest, and most historic cities, Chicago boasts an exciting downtown, a scenic waterfront, hundreds of vibrant parks, and 77 unique neighborhoods such as Chinatown, Boystown, Hyde Park, and Lincoln Park. Each one is brimming with its own singular history, culture, and personality. Home to some of the world’s best food, performing arts, museums, and universities, Chicago has a truly distinctive mix of global attractions and local charm.

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