Executive Assistant

Reports to:  Director, Executive Office Administration
Department:  Executive Office   
Employment Status:  Full-time/ Exempt        

Position Description and Responsibilities

• Provides administrative support to the director of executive office administration, the CEO and other executive staff, as needed
• Communicates regularly with the CEO and senior management to coordinate internal meetings, conferences, monthly reports, specific projects, etc.
• Prepares and expedites general correspondence, agendas, special mailings and supporting documents for projects
• Coordinates all travel, itineraries and related services for the CEO’s domestic and international travel, as well as travel for other executive office staff, as needed
• Oversees all accounting of travel accounts, expenses and reimbursement for the CEO
• Assists with meeting preparations and mailings to the Board of Directors, other VIP’s and chairpersons of committees
• Assist with the planning and execution of internal meetings
• Coordinates the CEO’s participation in regional meetings
• Assists in maintaining the executive office filing system
• Provides knowledgeable telephone coverage for the executive office
• Sorts and distributes incoming mail for the executive office staff, as required
• Performs all the essential duties and functions of the position and other related duties as assigned and as necessary

Position Requirements

• BA or BS degree
• Advanced degree a plus
• Five to seven years of executive administrative experience, preferably in a non-profit environment
• Excellent administrative and organizational skills
• Excellent written and oral communication skills
• Ability to exercise good judgment in interactions with VIPs
• Keen attention to detail
• Experience arranging travel for executives or academics
• Ability to multi-task and follow through on projects
• Exceptional interpersonal skills, professional demeanor and appearance
• Proficiency in Microsoft Word, Excel and Office applications
• 50+ wpm typing speed with high degree of accuracy
• Outstanding written and oral communication skills
• Excellent grammar, spelling and syntax

How to Apply

Please submit your cover letter and resume (including salary history) to:
Human Resources
P.O. Box 40138
Philadelphia, PA 19106
Email: humanresources@aacr.org
Fax: (215) 440-1045
Equal Opportunity Employer