Associate Member Council Program Coordinator

Reports To:  Senior Manager, Grants Administration
Department:  Program Administration/Science and Education Division
Employment Status:  Full-time/Exempt

Position Description and Responsibilities

• Coordinates the administration of the Associate Member Council (AMC); includes acting as staff liaison between the AACR and the AMC and developing and implementing administration plans for the AMC;
• Works closely with AMC leadership to develop programs and services relative to AMC mission;
• Develops and maintains AMC production schedule;
• Maintains communication with the AMC executive office liaison to keep office appraised of activities and upcoming calls and meetings;
• Works with the AMC on any items requested by AACR executive office including white papers and materials for the Board of Directors;
• Maintains adherence to AMC Charter; includes requesting changes and amendments as needed utilizing proper procedures;
• Oversees production of AMC-organized Professional Advancement sessions at the Annual Meeting; includes the annual Grant Writing Workshop and additional sessions with topics to be selected annually;
• Oversees Annual Meeting Associate Member Resource and Career Center; includes scheduling and marketing invited speakers;
• Coordinates the AMC-organized Annual Meeting Special Symposium; includes review and selection of speakers and marketing the symposium;
• Produces Associate Member Bulletin (quarterly electronic newsletter); includes requesting content internally and externally, developing draft and working with graphics and marketing for distribution;
• Oversees the AMC survey conducted every three years; includes developing the survey using online survey software, marketing and compiling responses
• Maintains AMC email inbox; includes fielding inquiries and providing information;
• Oversees AMC election processes; includes marketing, collecting and reviewing applications, coordinating the voting and selection process, and coordinating chair-elect selection;
• Arranges and participates in regular AMC meetings, typically three per year, and drafts meeting reports and minutes;
• Maintains all historical AMC information; includes organizing accurate files and archival records, rosters, database entry and paper filing;
• Hosts monthly standing conference calls; includes reviewing chairperson’s agenda, sending out call-in information, recording activities during call;
• Maintains AMC portion of AACR website; includes updating council members, Annual Meeting content, election results and other activities;
• Work with other AACR departments, as needed, on activities related to the AMC; and
• Performs other essential tasks and duties required of the position in order to support the department and other projects as needed.

Position Requirements:

• BA or BS degree;
• Excellent written and verbal communication skills;
• Three to five years of administrative experience, preferably in a non-profit environment;
• Must be highly efficient, well organized, with the ability to manage vast amounts of information and paperwork;
• Ability to work well in a team-oriented environment;
• Previous experience in a scientific organization a plus;
• Proficient in MS Word and other software programs; and
• Experience in using databases.

How to Apply

Please forward resume with cover letter indicating salary requirements to:

Human Resources
P.O. Box 40138
Philadelphia, PA 19106
Email: humanresources@aacr.org
Fax: (215) 440-1045
EOE