American Association for Cancer Research

Career Opportunities

Meetings Associate

Reports to:  Meetings Manager
Department:  Meetings and Exhibits
Employment Status:  Full-time/Exempt           

Position Description and Responsibilities:

  • Provides direct administrative support to the director and/or meeting managers, utilizing effective administrative and communication skills, both written and verbal;
  • Supports the director and/or meeting managers with work related to special conferences, workshops and the Annual Meeting;
  • Coordinates the registration and housing for meetings, workshops and conference attendees, as assigned;
  • Assists in the development of systems to manage registration and housing effectively and accurately;
  • Assists with participant travel arrangements, as required;
  • Prepares appropriate correspondence, as needed
  • Coordinates speaker logistics and forms;
  • Travels on-site with director and/or meeting manager/s to handle registration, housing assistance, meeting logistics and overall meeting management support, as assigned;
  • Provides assistance to attendees and speakers with their meeting, workshop or conference needs
  • Assists in the planning and execution of in-house meetings and events, as assigned
  • Assists in creating and maintaining timelines for all meetings, special conferences, workshops and the Annual Meeting
  • Acts as liaison between the meetings and exhibits department and all other AACR departments;
  • Assists in the preparation of post-meeting reports; and
  • Performs the essential functions of the position, and other duties as assigned.

Position Requirements:

  • BA or BS degree;
  • Two to three years of experience in meeting planning and/or registration required
  • Excellent writing and verbal communication skills;
  • Flexible and versatile;
  • Excellent organizational and multi-tasking skills;
  • Ability to maintain high level of professionalism with AACR members and co-workers;
  • Excellent interpersonal skills;
  • Requires 25-30 percent travel;
  • Proficiency in Word, Excel and PowerPoint;
  • Ability to learn and use iMIS and other membership and registration systems utilized by the meetings and exhibits department.

How to Apply

Please submit your cover letter and resume (including salary history) to:
Human Resources
P.O. Box 40138
Philadelphia, PA 19106
Fax: (215) 440-1045

Equal Opportunity Employer