American Association for Cancer Research

Career Opportunities

Administrative Coordinator

Reports to:  Executive Director-AACR Foundation
Department:  Development
Employment Status: Full-time/ Exempt

Position Description and Responsibilities

  • Supports executive director as a liaison to the Board of Trustees;
  • Coordinates all travel logistics for the executive director;
  • Coordinates travel and meeting logistics for the Board of Trustees meetings;
  • Drafts and produces correspondence, agendas, supporting documents, etc.;
  • Maintains filing in a timely manner;
  • Collaborates with other departments to ensure that delivery of collateral materials is met;
  • Responsible for performing all aspects of reports and queries including collection of criteria, processing, generation, and follow-up from the donor database; assisting other staff on generation of reports and queries;
  • Compiles monthly reports, periodic analyses, and review of departmental programs;
  • Manages donor information, and maintains accurate donor information for the executive director;
  • Posts contact information and gifts to database and produces routine reports related to contributions as needed;
  • Produces gift acknowledgements, as necessary and according to the Foundation's procedures;
  • Produces analytical reports concerning high profile donors for the executive director;
  • Works with Finance Department to reconcile support;
  • Maintains appropriate supply of all brochures and other materials;
  • Uses computer literacy in learning other fund-raising software programs;
  • Supports the Development Department staff and management through a wide variety of tasks related to fund-raising;
  • Coordinates and executes mass mailings and mail merges; and
  • Performs the essential functions of the position, and other tasks as assigned and as required.

Position Requirements

  • Associate’s degree; BA or BS degree preferred;
  • Excellent verbal and written communication skills;
  • Attention to detail, accuracy essential;
  • Ability to manage and follow through on multiple tasks, and to work unsupervised;
  • Ability to observe and meet frequent deadlines and work well under pressure;
  • Two years of prior work experience in an administrative capacity;
  • Experience in fund-raising or nonprofit environments a plus;
  • Proficiency in Microsoft Office Suite products (including Word, Access, and Excel);
  • Typing speed of 50WPM;
  • Excellent database skills, knowledge of iMIS plus; and
  • Knowledge of PowerPoint.

How to Apply

Please submit your cover letter and resume (including salary history) to:
Human Resources
P.O. Box 40138
Philadelphia, PA 19106
Fax: (215) 440-1045
Equal Opportunity Employer