American Association for Cancer Research

Articles III-V

Article III: Officers

Section 1

The Officers of the Association shall be the President, President-Elect, immediate Past President, Secretary, Treasurer, and Chief Executive Officer. The Chief Executive Officer shall also be the Secretary of the Association. Only the Secretary, Treasurer, and Chief Executive Officer are eligible to serve for successive terms in their respective offices.

Section 2

The President-Elect and Treasurer shall be elected by physical and/or electronic mail vote of the membership of the Association. The President and Past President shall succeed to these offices as described below. The Chief Executive Officer shall be appointed by the Board of Directors. All Officers shall begin their terms during the annual business meeting of members. The President, President-Elect, and Past President shall each serve for a term of one year. The Treasurer shall serve for a term of three years with the possibility of renewal for one or more terms by action of the Board of Directors.

Elective offices shall be determined on the following bases:

(a) The incumbent President-Elect, or, under extraordinary circumstances, as determined by the Board of Directors, another member of the Board of Directors, shall become the President.

(b) The incumbent President shall become the Past President.

(c) The President-Elect shall be an active member in good standing, elected by the membership in the following manner: A ballot listing the names of two candidates chosen by the Nominating Committee shall be distributed by mail to the voting membership of the Association. The candidate receiving the highest number of votes cast shall become the President-Elect.

(d) The Treasurer shall be an active member in good standing, elected by the membership in the following manner: A ballot listing the names of the candidates chosen by a search committee appointed by the President shall be distributed either by physical or electronic mail to the voting membership of the Association. The candidate receiving the highest number of votes cast shall become the Treasurer.

Announcement of the results of the elections conducted by both physical and electronic mail vote shall be made during the annual business meeting of members of the Association and in the Association's publications.

Section 3

(a) The President shall be the chief Officer of the Association. The President shall preside at all business meetings of the members and at all meetings of the Board of Directors. The President shall appoint committees, standing and special, with the exception of the Nominating Committee, to carry out the work of the Association.

(b) The President-Elect shall assume the duties of the President in the absence of the President.

(c) The Secretary shall keep all minutes of the business meetings of the members and of the Board of Directors and shall give notice of all meetings. The Secretary shall have custody of the seal of the Association.

(d) The Treasurer shall have the care and custody of all funds, securities, and valuable documents belonging to the Association. The Treasurer shall deposit the funds of the Association in such banks, trust companies, or depositories as the Board of Directors may designate; shall sign all checks and drafts in the name of the Association; shall keep full books of accounts of the Association, such accounts to be audited by a qualified public accountant; and shall render to the Board of Directors from time to time at its request, and annually to the members, a full statement with regard to its funds. Certain duties and responsibilities of the Treasurer may be delegated to the Chief Executive Officer by the Board.

(e) The Chief Executive Officer shall execute policy decisions of the Board. In addition to assuming those duties and responsibilities of the Secretary and Treasurer which have been delegated to the Chief Executive Officer as aforesaid, the Chief Executive Officer shall manage the headquarters of the Association; shall hire and supervise personnel; shall maintain all of the records and files of the Association; and shall have such other duties and responsibilities as may be determined by the Board of Directors.

(f) The Officers, who shall constitute the Executive Committee of the Association, shall review issues to be considered by the Board of Directors and shall perform such other duties as are not herein specified but which usually are part of their respective positions. Except to the extent specifically prohibited by resolution of the Board of Directors or otherwise prohibited by New York law, the Executive Committee is empowered to act on behalf of the Board of Directors between Board meetings. All actions of the Executive Committee shall be reported to the Board of Directors at the Board meeting immediately following the action taken by the Executive Committee.

Article IV: Meetings and Quorum

Section 1

The Association shall hold an annual scientific and business meeting of the members at a time and place to be determined by the Board of Directors. In addition to the annual meeting, the Association may schedule other scientific meetings on topics of interest in cancer research. Special business meetings may be called by the President or, in case of the President's absence or disability, by the President-Elect, upon the request of the Board of Directors or the request of thirty or more members. Notice of each business meeting, whether annual or special, shall be signed by the Chief Executive Officer, and mailed, either physically or electronically, to members no less than ten days prior to the date of the meeting. The notice shall state the purpose of the meeting.

One hundred members shall constitute a quorum at all business meetings of the members of the Association.

Section 2

The Board of Directors shall meet a minimum of two times per year. Special meetings of the Board of Directors may be called by the President or, in case of the President's absence or disability, by the President-Elect, and shall be called by the President at the request of any two members of the Board. Notice of all meetings shall be given so as to reach the members of the Board at least seven days before the date of the meeting.

The Association shall have authority to conduct meetings of the Board of Directors or committees in person and/or via telecommunications or other means considered acceptable by the Board of Directors.

A majority of the voting members of the Board of Directors shall constitute a quorum at all its meetings.

Section 3

Robert's Rules of Order shall govern the conduct of all business meetings of the members and of the Board, except when they are inconsistent with the By-Laws or special rules of the Association.

Section 4

The rules governing registration fees and the submission, selection, and presentation of papers for scientific meetings sponsored by the Association shall be made by the Board of Directors and shall be announced in the notices of the meetings mailed to the membership.


Article V: Publications

The Association shall publish scientific and other publications that promote the mission of the Association. The Editors-in-Chief shall be appointed by and responsible to the Board of Directors which shall specify their terms of service.