American Association for Cancer Research

Abstract Submission – FAQ

Questions

Answers

Abstract Submission

Where do I submit my abstract?
Authors must submit abstracts for presentation at the AACR Annual Meeting 2014 using the AACR Online Abstract Submission System
What are the browser requirements for online submission?
Web Browser: Microsoft Internet Explorer 7.0 or higher. The AACR Online Abstract Submission System has been optimized for use with Internet Explorer version 7.0. (Download at www.microsoft.com/windows/ie) Browsers should be set to enable JavaScript and to accept cookies. Users who need assistance in properly updating and configuring their browsers should contact Abstract Submission Customer Service at (217) 398-1792 or support@abstractsonline.com.
How much does it cost?
Each abstract submitted must be accompanied by a $60 abstract submission fee. Your submission will not be complete until payment is verified. Receipts may be obtained by contacting the AACR at finance@aacr.org.
Will my submission fee be refunded if my abstract is not accepted for presentation?
The submission fee is nonrefundable regardless of the final disposition of the abstract.
Must I provide information on financial relationships of co-authors?
Per ACCME regulations, the AACR must collect information on the financial relationships of all meeting presenters and abstract authors. You will be asked to disclose your financial relationships and the financial relationships of all of your co-authors. For more information on financial relationships, visit the CME section of our website.
Must I choose an abstract category and subclassification?
You must select a category and subclassification for your abstract. Please refer to the Abstract Categories.*
Must I disclose chemical structure?
You will be asked to state whether chemical compounds were used to generate the data in the abstract and, if so, whether you intend to disclose the chemical structure during your presentation at the meeting. The Program Committee will consider your intentions regarding structure disclosure in their evaluation of the abstract. Please refer to the Disclosure of Chemical Structures* policy.
What is the deadline to submit my abstract?
The deadline for abstract submissions is 11:59 p.m. U.S. Eastern Time, Tuesday, December 3, 2013.
I’m having technical issues with the online abstract submission system – whom do I contact for help?
For all log-in problems or technical questions, please contact OASIS Helpdesk or call (217) 398-1792.
When will I find out if my abstract has been accepted for presentation at the AACR Annual Meeting?
Abstract status notifications are scheduled to be sent out during the week of January 27, 2014. (Advance Registration deadline is February 10, 2014)

Abstract Sponsorship

Must all abstracts submitted for presentations have a sponsor?
Yes, each abstract submitted for presentation at the AACR Annual Meeting must be sponsored by an Active, Emeritus, Honorary, Associate or Affiliate AACR member in good standing.
Who can sponsor an abstract?
Active, Emeritus, and Honorary members “in good standing” may use their sponsorship in one of two ways:
  1. the sponsor may be one of the authors of the abstract; or
  2. the sponsor may use his or her privilege on behalf of the authors, who may be either members or nonmembers of AACR.
An Associate or Affiliate member in good standing may sponsor his or her own abstract provided that;
  1. he or she is the presenter of the abstract; and
  2. an Active, Emeritus or Honorary Member in good standing endorses the abstract.
Student members cannot sponsor an abstract. They must have an Active, Emeritus or Honorary member sponsor their abstract. No endorser is required.
What does it mean to be a “member in good standing”?
To be in good standing, a member’s dues must be paid for the current year in which the abstract is being submitted.
I haven’t yet paid my member dues for this year. What should I do to be a “member in good standing”?
You may logon to myAACR to pay your membership dues or contact the membership department by email at membership@aacr.org for assistance.
How many abstracts can I sponsor?
Members in good standing may only sponsor one abstract.
How will a member know if he/she has been selected as a sponsor or endorser?
A member selected as a sponsor or endorser of an abstract will receive confirmation via email. Sponsors are strongly encouraged to review the confirmation email to ensure that the correct abstract title, author, etc., has been indicated.
What if I’ve been selected by mistake? How do I correct that?
Please contact the AACR Membership Department by phone: (215) 440-9300, fax: (267) 765.1078 or email at membership@aacr.org for assistance in resolution.
The online abstract submission system won’t accept my sponsor’s member number. What do I do?
Please contact the AACR Membership Department by phone: (215) 440-9300, fax: (267) 765.1078 or email at membership@aacr.org for assistance in resolution.

Abstract Endorsement

Who can endorse an abstract?
Active, Emeritus, and Honorary Members in good standing can endorse abstracts.
How many abstracts can I endorse?
There is no restriction on the number of abstracts an Active, Emeritus, and Honorary Member in good standing can endorse.

Membership

I’m not an AACR member. Can I join and sponsor an abstract?
Individuals who wish to become an AACR member in order to sponsor an abstract must submit a completed AACR Membership Application* with all requested documents and payment. Interested candidates can apply online or download the Official AACR Membership Application.
What is the deadline to become a member in order to submit and sponsor an abstract?
The deadline to become an AACR member in order to submit and sponsor an abstract is November 22, 2013
I don’t know any AACR members who can sponsor my abstract?  Can I get help finding a sponsor?
Individuals who need assistance with identifying AACR members in good standing who are eligible to sponsor an abstract may contact the Membership Department by email membership@aacr.org.
Must I be an AACR member to present an abstract?
Nonmembers may submit and present an abstract. However, each abstract submitted for presentation must be sponsored by an Active, Emeritus or Honorary AACR member in good standing.

Late-Breaking Abstracts

What is a late-breaking abstract?
Abstracts detailing highly significant and timely findings in any area of cancer research that were not available at the time of the regular abstract deadline will be considered by the AACR Annual Meeting Program Committee for presentation at the AACR Annual Meeting 2014.
What is the deadline for submitting a late-breaking abstract?
The deadline for late-breaking abstracts is Monday, January 27, 2014. Only those abstracts that are deemed to be of high scientific priority will be accepted.
Do the same fees and sponsorship regulations apply?
Yes, abstract submission fees and sponsorship regulations also apply to late-breaking abstracts.

Abstract Withdrawal

If necessary, can I withdraw my abstract?
Yes, the AACR cannot comply with any request for withdrawal of an abstract that will delay the publication of the Proceedings. However, requests to withdraw abstracts will be accepted through Friday, February 7, 2014. Requests to withdraw late-breaking abstracts will be accepted through Wednesday, March 5, 2014. Withdrawal requests must be sent by email to abstract@aacr.org. Withdrawal requests must include the abstract control number and title as well as an explanation of the reason for withdrawal.
*Adobe Acrobat Reader required