American Association for Cancer Research

AACR Annual Meeting 2014: General Information

AACR Annual Meeting 2014

INFORMATION BOOTH

Stop by our information booth located in Lobby D of the San Diego Convention Center to pick up city and convention center maps, shuttle bus schedules, and information about AACR programs. AACR staff will be available to answer your annual meeting questions during session hours.

AACRcentral

AACRcentral serves as a hub for information and services for attendees, and also as an event space for various programs. Open during Exhibit Hall hours, AACRcentral is located centrally in the Exhibit Hall in Booth #1717 and will contain the Amphitheater, Cancer Careers, Internet Café, Associate Member Resource and Career Center, Membership Center, MICR Networking and Resource Center, and the WICR Resource Center.

    At AACRcentral, attendees can:
  • Apply for AACR Membership, learn more about AACR member benefits, and check on the status of membership.
  • Participate in events organized by the Associate Member Council (AMC), Women in Cancer Research (WICR), Minorities in Cancer Research (MICR), and the Science Education Committee.
  • Search for jobs and learn about other career development opportunities.
  • Enjoy internet access.
  • Find additional information on AACR’s conferences, award programs, advocacy efforts, and the AACR Foundation.
  • Pick up copies of Cancer Today, AACR’s peer-reviewed journals, and Proceedings from other AACR conferences.

AACR ANNUAL MEETING POLICIES AND PROCEDURES


  • Use of photographic or other recording or transmission devices is strictly prohibited in all scientific sessions, poster sessions, and the Exhibit Hall. Cameras, etc. will be confiscated.
  • Children under 12 years of age are not permitted in any scientific session, poster session, or the Exhibit Hall at any time. Children cannot be left unattended or unsupervised in the Convention Center or other venues.
  • Cell phones, pagers, and other electronic devices must be turned off or placed on “silent” mode before entering a session.
  • Lost and Found: Attendees may contact the AACR Office in Room 17A of the San Diego Convention Center for any lost items.
  • Poster presenters are solely responsible for placing their posters on the assigned poster board and removing their posters according to the schedule provided. AACR cannot be responsible for any posters that are not removed at the designated time. Posters left in the Exhibit/Poster Hall after that time may be discarded.
  • Poster presenters should not leave any items at their poster board unattended, including poster tubes, meeting bags, Programs, personal items, etc. AACR is not responsible for any items left in the Exhibit/Poster Hall.
  • Smoking is prohibited in all areas of San Diego Convention Center and at sessions and social events held in other venues.
  • A professional photographer and videographer may be on site to document AACR Annual Meeting events and activities between April 5 and April 9, 2014. Photographs and video footage are the sole property of AACR. By registering for and attending these events, attendees understand that AACR may use their likenesses for future promotional purposes. If you do not wish to be photographed, please notify the photographer and/or videographer on site.

ANNUAL RECEPTION

All Annual Meeting registrants are invited to attend the Annual Reception on Sunday evening, April 6, from 9:00 p.m. to 12:00 a.m. at the San Diego Marriott Marquis, Marriott Hall. Complimentary light refreshments will be served, and a live band will provide music for dancing. On Sunday evening, shuttle buses will run between all AACR hotels where busing is provided during the day and the San Diego Marriott Marquis. Shuttle schedules will be posted in each hotel. Each registrant will receive a voucher for a complimentary beverage at the Annual Reception with his/her registration materials.

CHILD CARE AND NURSING MOTHERS SUITE

Child care services are offered by KiddieCorp. at a nominal cost in the San Diego Convention Center in Hall H and will be available on the following schedule:

Saturday, April 5 7:30 a.m.-7:00 p.m.
Sunday, April 6 6:30 a.m.-7:00 p.m.
Monday, April 7 6:30 a.m.-7:00 p.m.
Tuesday, April 8 6:30 a.m.-7:00 p.m.
Wednesday, April 9 6:30 a.m.-1:30 p.m.


As a convenience for registrants, the AACR subsidizes the cost of this service. The cost for this service to the user is $9.00 per hour for each child (2-hour minimum required). Snacks and beverages are included in the fee, but meals must either be provided by parents or purchased when checking your child in each day. Medication will NOT be administered by KiddieCorp. To ensure a safe and fun-filled environment, any child who is ill will not be admitted to the children’s program. Advance registration is essential because space is limited. Onsite registration will be permitted as space allows.

The AACR will also make available a Nursing Mothers Suite in the San Diego Convention Center in Room 24C. AACR-Women in Cancer Research is pleased to sponsor this important service. Registrants who are nursing mothers will find the privacy of the Nursing Mothers Suite a comfortable and secure environment in which to nourish and nurture their babies. The Nursing Mothers Suite is open the same hours as child care above.

COAT, PACKAGE, AND LUGGAGE CHECK SERVICE

Coat, package, and luggage check service will be available in Hall H at the San Diego Convention Center on the following schedule:

Saturday, April 5 7:30 a.m.-7:00 p.m.
Sunday, April 6 6:30 a.m.-7:00 p.m.
Monday, April 7 6:30 a.m.-7:00 p.m.
Tuesday, April 8 6:30 a.m.-7:00 p.m.
Wednesday, April 9 6:30 a.m.-1:30 p.m.

EXPLORE!

Explore! a fun way attendees can interact with exhibitors while entering into a drawing for Amazon gift cards. Game cards can be found in your conference bag, in the registration area, and at AACRcentral. Attendees who wish to participate need to visit each participating booth to find the answers to questions on the game card. Once your card is complete, drop it off in one of the designated bins in AACRcentral and around the Exhibit Hall. Winners will be notified after the meeting and prizes will be mailed shortly thereafter. We encourage you to participate in this new and exciting activity!

NCI RESOURCE ROOM

The NCI Grants Resource Room, located in Room 10 of the San Diego Convention Center, provides information and handouts related to new research initiatives and information on the grant application process, including Program and Review staff contacts. Program and Review staff of the NCI as well as Review staff from CSR will be available at the Resource Room for discussions and consultation throughout the meeting. A list with details of specific NCI and CSR staff availability will be posted in the room. Conferences can be scheduled to discuss individual grant/review questions. Interested members of the scientific community are encouraged to meet with Program or Review staff to clarify specific issues or other items of interest. New investigators are especially encouraged to meet with Program staff handling grant portfolios in their area of scientific interest. The Resource Room will be open from 9:00 a.m. to 5:00 p.m. Sunday through Tuesday, and from 9:00 a.m. until 12:00 p.m. on Wednesday.

PRESS RELATIONS

The AACR Press Office will be located in Room 15A of the San Diego Convention Center and will be open from 7:00 a.m. to 5:00 p.m. each day beginning on Saturday, April 5, and from 7:00 a.m. to 12:30 p.m. on Wednesday, April 9. The AACR’s press contacts are Jeff Molter, director of media and public relations, 267-210-3965 or jeff.molter@aacr.org, and Jeremy Moore, associate director of media relations, 267-250-5441 or jeremy.moore@aacr.org.

SCIENTIST<->SURVIVOR PROGRAM

The AACR Scientist↔Survivor Program builds partnerships among the scientific and cancer survivor and patient advocacy communities worldwide. Launched in 1999 at the AACR Annual Meeting, the program was designed to meet the needs of both groups and offers them an unparalleled opportunity to meet and interact over several days in a stimulating and engaging atmosphere.

The program exposes advocates to special lay-language lectures, small group discussions, and other interactions that provide a solid background in cancer research. Survivor and patient advocates are able to keep abreast of recent advances in drug development and basic, clinical, and translational cancer research; and be exposed to the knowledge and dedication of cancer scientists. Scientists who participate in the program gain a more personal understanding of cancer’s impact on patients and their loved ones, are exposed to the key concerns of survivor and patient advocates, and become more cognizant of the vital role that advocates play in supporting cancer research.

Promoting the exchange of information on key aspects of cancer research, survivorship, advocacy, and public policy strengthens communication and enhances efforts to accelerate progress in the fight against cancer. The Scientist↔Survivor Advocate Poster Sessions will take place on Monday, April 7, from 8:00 a.m. to 12:00 p.m. and Tuesday, April 8, from 8:00 a.m. to 12:00 p.m. in Exhibit Hall. For more information on the Scientist↔Survivor Program, visit the SSP Resource Room located in Room 23B of the San Diego Convention Center, or email ssprogram@aacr.org.

SPECIAL ACCOMMODATIONS FOR ATTENDESS

The American Association for Cancer Research recognizes the importance of making its educational activities available to all interested participants of the professional medical community. This AACR educational activity is designed to accommodate all attendees and fully complies with the legal requirements of the Americans with Disabilities Act (ADA) and the rules and regulations thereof. Registrants in need of auxiliary learning aids or special requirements for hotel accommodations, transportation, or other facilities connected with this meeting should contact the AACR Office in Room 17A of the San Diego Convention Center onsite or email the Meetings and Exhibits Department staff at meetings@aacr.org.

WIRELESS ACCESS / INTERNET CAFE

Free wireless internet access is available throughout the Convention Center (except in Halls A-E, where Exhibits and Posters are located) by connecting to the “aacrfreenet network.” There are two Internet Cafés located in the San Diego Convention Center where attendees may use kiosks to check email and browse the Web. One is located in the Sails Pavilion, and the other is in AACRcentral in the Exhibit Hall. An AACR Annual Meeting attendee or exhibitor badge is required to use the Internet Café.

The Internet Café in AACRcentral will be open during Exhibit Hall hours; the Internet Café in the Sails Pavilion will be open on the following schedule:

Saturday, April 5 8:00 a.m.-6:30 p.m.
Sunday, April 6 7:00 a.m.-6:30 p.m.
Monday, April 7 7:00 a.m.-6:30 p.m.
Tuesday, April 8 7:00 a.m.-6:30 p.m.
Wednesday, April 9 7:00 a.m.-1:00 p.m.

 

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AACR Annual Meeting 2014 • April 5-9, 2014 • San Diego Convention Center • San Diego, California