RESERVATION DEADLINE:
MONDAY, SEPTEMBER 16
CONFERENCE LOCATION AND OFFICIAL HOTELS
The 2013 AACR-NCI-EORTC Molecular Targets and Cancer Therapeutics conference will once again be held at the John B. Hynes Veterans Memorial Convention Center, located in the heart of Boston’s historic Back Bay neighborhood and just 5 miles / 8 km from Boston’s Logan International Airport. The AACR has contracted with several hotels to offer reduced room rates for attendees at this year’s conference. Based on the feedback from the 2009 conference held here in Boston, AACR has expanded the number of hotels to offer a wider variety of options for attendees.
The Sheraton Boston Hotel will serve as the headquarters hotel for the conference, with the Hilton Boston Back Bay, Boston Park Plaza Hotel & Towers, Colonnade Hotel, and Midtown Hotel also serving as official conference hotels. Please review the list of official hotels and map below before making any reservations. The Boston Park Plaza is the only hotel that provides a shuttle service (limited schedule) to the Hynes Convention Center.
RESERVING A HOTEL ROOM
Hotel reservations can be made by phone, mail, fax or online through AACR Housing above. AACR Housing will open Tuesday, June 11, and accept reservations through Monday, September 16. After September 16, reservations and rates will be subject to hotel availability. Room reservations must be guaranteed with a major credit card.
Online: In order to reserve a room online, you must supply a credit card. AACR Housing will provide descriptions, amenity information and photographs for each AACR official hotel. AACR Housing will also provide up-to-the-minute availability and provide immediate confirmation of your hotel reservation.
Phone: AACR Housing agents will be available to accept reservations as well as provide information on the AACR official hotels Monday through Friday from 9 a.m. to 9 p.m. U.S. Eastern time. You will be required to supply a credit card if reserving your hotel room by phone. Once your reservation is complete you will receive immediate confirmation either by email or fax. AACR Housing agents can be reached toll free at (866) 226-0305 [(415) 268-2096 for international callers]. When calling, please have the following information ready (1) arrival and departure dates, (2) hotel preferences, (3) credit card number, (4) any special requests, and (5) your address, phone number, fax number and email address.
Fax: Complete the housing form above and fax it to AACR Housing at (415) 216-2551. When faxing the form please be certain to indicate three choices. Please allow 24 hours for confirmation of your reservation. Your confirmation will be sent by email. If no email address is provided on the form, your confirmation will be faxed or mailed.
Mail: Complete the housing form above and mail it to: AACR Molecular Targets Housing, 33 New Montgomery, Suite 1100, San Francisco, CA 94105. Be certain to include either a credit card number or a check to guarantee your reservation. See the guarantee section for details. Please list the three hotels in order of preference. If the hotel you selected is unavailable, an AACR Housing Representative will contact you. Your confirmation will be sent by email. If no email address is provided on the form, your confirmation will be faxed or mailed.
TRAVEL TO BOSTON
The closest major airport to the conference site is Boston's Logan International Airport (BOS), located approximately five miles / eight km (15-20 minutes) from the Hynes Convention Center. The AACR has named Gant Travel Management its official travel coordinator for this conference. Gant will provide custom itineraries with the lowest applicable airfares and best journey time. Fly on United Airlines, the official airline of this conference, and save with special discounts exclusive to attendees and guests. Full mileage credit will be earned by frequent flyer club members. To receive the exclusive discounts, please contact Gant Travel at aacr@ganttravel.com or (877) 924-2298 [outside the U.S. and Canada please call (630) 227-3873]. Gant is open from 7:30 a.m. to 6 p.m. U.S. Central Standard Time, Monday through Friday.
Amtrak train service is readily available for attendees traveling from the Eastern U.S. to Boston; with Amtrak’s Back Bay Station approximately one mile from the Hynes Convention Center. Please visit www.amtrak.com for additional information.
INTERNATIONAL TRAVEL
Researchers from more 40 different countries around the world participated in the 2011 AACR-NCI-EORTC Molecular Targets and Cancer Therapeutics conference in San Francisco. The AACR, NCI, and EORTC encourage and appreciate the contributions of international researchers at these conferences. If you plan to attend this year's conference, please contact the American Consulate in your country to review the current regulations for travel to the United States. Obtaining the proper documentation may take several weeks or months, depending on your location, so we encourage you to contact the consulate as soon as possible if you are considering attending this conference. Information is also available on the U.S. Department of State website.
HELPFUL WEBSITES FOR INTERNATIONAL TRAVELERS
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