American Association for Cancer Research

General Information and Frequently Asked Questions

Bookmark and Share

 

CONTACT US

If you have any questions or concerns about an AACR Special Conference, please contact the AACR Program Development Department at (215) 440-9300 or programs@aacr.org.


ASSISTANCE FOR REGISTRANTS WITH DISABILITIES

The AACR’s conferences are accessible to all investigators. Registrants with special requirements for transportation, hotel accommodations, or other facilities connected with the conference should inform the AACR when registering or by contacting the AACR Meetings Department at (215) 440-9300 or meetings@aacr.org.


REGISTRATION

ACCOMMODATIONS, MEALS, AND TRAVEL

ABSTRACTS

FINANCIAL SUPPORT FOR ATTENDANCE

MISCELLANEOUS

HELPFUL WEBSITES FOR CONFERENCE ATTENDEES


REGISTRATION

Do I have to be an AACR Member to register for a conference?
No. All Special Conferences are open to both members and nonmembers. AACR Members will pay a lower registration rate, upwards of several hundred dollars less than nonmembers. For information on membership benefits and how to join, please visit the Membership section of the AACR website.

How do I register for a conference?
Please visit the conference homepage you are interested in attending and follow the link for Registration. Registration may be completed online, by fax, or by mail. Space permitting, onsite registration is also be available.

Are there daily or partial registration fees?
No. Daily or partial registration fees are not available.

Are there lower registration rates for students or postdocs?
Yes. Student members receive substantial discounts for most AACR conferences and meetings. Nonmember students and postdocs are also afforded lower registration rates at most programs, but are encouraged to visit the Membership section of the AACR website before registering.

How can I confirm my registration?
Online registrations are confirmed by e-mail immediately. Registrations completed by mail or fax will be confirmed by e-mail shortly after they are received. Registrations may also be confirmed by contacting the AACR Meetings Department at (215) 440-9300 or meetings@aacr.org.

Are registration receipts available before the conference?
Registration receipts will be sent by e-mail. Receipts are sent immediately for online registrations. Receipts for registrations completed by mail or fax will be sent by e-mail shortly after they are received. If a duplicate receipt is needed, please contact the AACR Meetings Department at (215) 440-9300 or meetings@aacr.org.

 

ACCOMMODATIONS, MEALS, AND TRAVEL

Does the AACR provide assistance with obtaining Visas for travel to conferences?
Please contact the AACR Meetings Department at (215) 440-9300 or meetings@aacr.org to request an official letter of invitation. If you plan to attend an AACR Special Conference, contact the American Consulate in your country to review the current regulations for travel to the United States. Please begin the visa application process as early as possible. Information is available on the U.S. Department of State website at http://www.travel.state.gov/.

Are discounted room rates available for attendees?
Yes. The AACR has negotiated reduced room rates for attendees at the official conference hotel(s). Please visit the conference Accommodations and Travel webpage for details.

Is there a preferred travel service?
Yes. The AACR has named Gant Travel Management its official travel coordinator. To receive the exclusive discounts, please contact Gant at (800) 621-1083 [outside of the U.S. and Canada: (630) 227-3873] or aacr@ganttravel.com

Are meals included in either the registration or room rate?
Some meals and refreshments are provided with registration. Please refer to the conference Registration and Accommodations and Travel webpages for details.

What ground transportation options are available?
Information on ground transportation is available on the conference Accommodations and Travel webpage.

 

ABSTRACTS

How do I submit an abstract?
All abstracts must be submitted online through the AACR website. Instructions are available on the conference Abstracts webpage.

May I present more than one abstract?
Yes. Individuals are typicall permitted to submit two (2) abstracts per Special Conference. If both abstracts are accepted for presentation, AACR will make every attempt to schedule presentations in different sessions. Please review the guidelines for each conference.

Do I have to pay an abstract submission fee?
No. If an abstract is accepted for presentation, the abstract presenter will be required to register for the conference. If an abstract presenter does not register for the conference, AACR may withdraw the abstract and it may not appear in the conference proceedings.

Do I have to be an AACR Member to submit an abstract?
No. Abstract submission is open to both members and nonmembers.

When will I find out if my abstract has been accepted for presentation?
Abstract presenters will be notified by e-mail approximately three (3) weeks after the abstract submission deadline.

If my abstract is accepted, what is the presentation format?
Most abstracts will be scheduled for presentation during a poster session. Poster boards are 4 feet high and 8 feet across (1.22m x 2.44m), unless specified otherwise in the e-mail sent to accepted abstract presenters. Click here to view a sample poster layout. AACR will provide poster numbers and pushpins. Some conferences will have short talks scheduled from the accepted abstracts, please view the conference Program for details.

How do I reference an abstract in the conference proceedings?
Abstracts that are printed in a Special Conference proceedings should be referenced as follows:
[Abstract Title]. [Authors].
In: Abstracts of the [Conference name]; [Year Month Dates]; [City, State, Country]. Abstract nr [abstract number].

 

FINANCIAL SUPPORT FOR ATTENDANCE

Is financial support available?
Yes. The AACR and our supporters provide several types of awards for Special Conference attendees. Information on requirements, deadlines, etc. is available on the conference Financial Support webpage.

Do I have to be an AACR Member to apply for financial support?
No, but AACR Associate Members receive priority for several of the awards. Some awards are open only to AACR Associate Members, please review the Financial Support webpage for each conference. For more information about membership, please visit the Membership section of the AACR website.

May I apply for more than one type of award?
Yes. You may apply for as many awards as you are qualified for, but if you are selected for multiple awards, AACR will determine which award you will receive. Applicants may receive a maximum of one award per conference.

When will I be notified if I am selected to receive an award?
All award applicants will be notified by email of their award status approximately three (3) weeks after the award application deadline.

If I am not selected for an award, how do I request a refund of my registration and room reservation?
Award applicants who are not selected to receive an award and therefore cannot attend the conference may contact the AACR Meetings Department by e-mail at meetings@aacr.org for a full refund of their registration fee. Information on refunds for room reservations is available on the conference Accommodations and Travel webpage.

 

MISCELLANEOUS

Will Continuing Medical Education (CME) credits be available?
CME credits are available at selected AACR Special Conferences. Please visit the conference homepage for information. Questions regarding CME credit availability may be directed to the AACR Office of CME at (215) 440-9300 or cme@aacr.org.

Are certificates of attendance available?
Yes. Certificates of attendance may be obtained at the conference or by contacting the AACR Meetings Department after the conference at (215) 440-9300 or meetings@aacr.org.

How can I obtain a copy of the proceedings if I cannot attend a conference?
For those not attending the conference, the proceedings may be purchased for $40 (plus shipping for orders outside of the U.S.). Proceedings of Special Conferences are available in print format only and supplies are limited. To request the proceedings of a Special Conference, please complete and return a conference proceedings order form. A list of previous Special Conferences is available on the Previous Special Conferences section of the AACR website.

What information is included in the conference proceedings?
Special Conference proceedings include the final program; participant list; award recipients; supporters; abstracts of oral presentations; abstracts of poster presentations; and an index of poster presenters.

What exhibiting or support opportunities are available?
Please contact the AACR Development Department at (215) 440-9300 or development@aacr.org for information. Opportunities vary by conference and location.

Is there a dress code for attendees?
No. Dress for AACR Special Conferences is casual; men are not required to wear jackets or ties.

 

HELPFUL WEBSITES FOR CONFERENCE ATTENDEES