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General Information and Frequently Asked Questions

Assistance for Registrants with Disabilities

The AACR’s meetings, conferences, and workshops are accessible to all investigators. Registrants with special requirements for transportation, hotel accommodations, or other facilities connected with a program should inform the AACR when registering or by contacting the AACR Meetings Department at 215-440-9300 or


Accommodations, Meals, and Travel


Financial Support for Attendance



Do I have to be an AACR member to register for a conference?
No. AACR meetings, conferences, and workshops are open to both members and nonmembers. AACR members will pay a lower registration rate, upwards of several hundred dollars less than nonmembers. For information on membership benefits and how to join, please visit the Membership section of the AACR website.

How do I register ?
Visit the homepage of the program you are interested in attending and follow the link for registration. Registration may be completed online, by fax, or by mail. Space permitting, onsite registration is also available. Please note that most workshops are by application. Those selected will be provided with instruction on registration following acceptance.

Are there daily or partial registration fees?
No. Daily or partial registration fees are not available.

Are there lower registration rates for students or postdocs?
Yes. Student members receive substantial discounts for most AACR meetings and conferences. Nonmember students and postdocs are also afforded lower registration rates at most programs, but are encouraged to visit the Membership section of the AACR website before registering.

How can I confirm my registration?
Online registrations are confirmed by email immediately. Registrations completed by mail or fax will be confirmed by email shortly after they are received. Registrations may also be confirmed by contacting the AACR Meetings Department at 215-440-9300 or

Are registration receipts available before the conference?
Registration receipts will be sent by email. Receipts are sent immediately for online registrations. Receipts for registrations completed by mail or fax will be sent by email shortly after they are received. If a duplicate receipt is needed, it can be obtained online through myAACR or by contacting the AACR Meetings Department at 215-440-9300 or

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Accommodations, Meals, and Travel

Does the AACR provide assistance with obtaining visas for travel?
Contact the AACR Program Development Department at 215-440-9300 or to request an official letter of invitation. If you plan to attend an AACR Special Conference, contact the American consulate in your country to review the current regulations for travel to the United States. Please begin the visa application process as early as possible. Information is available on the U.S. Department of State website at

Are discounted room rates available for attendees?
Yes. The AACR has negotiated reduced room rates for attendees at the official conference hotel(s). Visit the conference accommodations and travel webpage for details.

Is there a preferred travel service?
Yes. The AACR has chosen Corporate Traveler (CT) as its exclusive travel management partner. To leverage AACR’s partnership with CT and utilize their services to make your travel arrangements, please email your initial travel requests to our dedicated Travel Manager, Garry Staegemann, or dial (215) 825-3650. AACR's CT office is open Monday through Friday from 8 a.m. to 6 p.m. ET.

Are meals included in either the registration or room rate?
Some meals and refreshments are provided with registration. Please refer to the conference registration and accommodations and travel webpages for details.

What ground transportation options are available?
Information on ground transportation is available on the accommodations and travel webpage.

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How do I submit an abstract?
All abstracts must be submitted online through the AACR website. Instructions are available on the abstracts webpage. Submitted abstracts for AACR conferences have a limit of 4,000 characters, including spaces. (Please note: The character limit for AACR Annual Meeting abstracts is 2,600 characters.) Author and institution information is not included in this limit.

May I present more than one abstract?
Individuals are typically permitted to submit two (2) abstracts per meeting or conference. Please review the guidelines for each conference as space limitations may only permit one (1) abstract per meeting or conference.

Do I have to pay an abstract submission fee?
As of June 1, 2014, the only meeting requiring a submission fee is the AACR Annual Meeting. No other meeting or conference requires an abstract submission fee.

Do I have to be an AACR member to submit an abstract?
As of June 1, 2014, Annual Meeting abstract submissions do have membership restrictions which are outlined in the Call for Abstracts and online at  No other meeting or conference has a membership restriction.

When will I find out if my abstract has been accepted for presentation?
For the AACR Annual Meeting, abstract presenters will be notified in early February. For all other meetings and conferences, presenters will be notified by email approximately three (3) weeks after the abstract submission deadline.

If my abstract is accepted, what is the presentation format?
Authors who are selected as the presenter of an abstract (at the time of submission) will be provided with instructions regarding the type of presentation to be made and the date and time of the presentation. For abstracts selected to be presented as posters, the AACR will provide poster numbers and pushpins.

How do I reference an abstract in the conference proceedings?
Abstracts that are printed in an AACR conference proceedings should be referenced as follows:

Author(s) of abstract. Title of abstract [abstract]. In: Name of conference or title of publication.; conference dates; place of conference. Place of publication: publisher; date of publication. Abstract number.

Li TW, Jones PA. Methylation changes in early embryonic genes in cancer [abstract]. In: Proceedings of the 97th Annual Meeting of the American Association for Cancer Research; 2006 Apr 1-5; Washington, DC. Philadelphia (PA): AACR; 2006. Abstract nr 30.

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Financial Support for Attendance

Is financial support available?
Yes. The AACR and our supporters provide several types of awards for attendees. Information on requirements, deadlines, etc., is available on the meeting or conference financial support webpage.

Do I have to be an AACR member to apply for financial support?
No, but some awards are open only to AACR Associate Members, please review the financial support webpage for each conference. For more information about membership, visit the Membership section of the AACR website.

May I apply for more than one type of award?
Yes. You may apply for as many awards for which you qualify, but if you are selected for multiple awards, the AACR will determine which award you will receive. Applicants may receive a maximum of one award per conference.

When will I be notified if I am selected to receive an award?
All award applicants will be notified by email of their award status approximately three (3) weeks after the award application deadline.

If I am not selected for an award, how do I request a refund of my registration and room reservation?
Award applicants who are not selected to receive an award and, therefore, cannot attend the conference may contact the AACR Meetings Department by email at for a full refund of their registration fee. Information on refunds for room reservations is available on the conference accommodations and travel webpage.

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Will Continuing Medical Education (CME) credits be available?
CME credits are available at many AACR meeting and conferences. Visit the conference home page for information. Questions regarding CME credit availability may be directed to the AACR Office of CME at 215-440-9300 or

Are certificates of attendance available?
Yes. Certificates of attendance may be obtained at the conference or by contacting the AACR Meetings Department after the conference at 215-440-9300 or

How can I obtain a copy of the proceedings if I cannot attend a meeting or conference?
Conference proceedings may be obtained for a fee by downloading and completing this order form. For questions, please contact

What support opportunities are available?
Contact the AACR Foundation at 215-440-9300 or for information. Opportunities vary by conference and location.

What exhibiting opportunities are available? 
Contact Lisa McGlashen at 215-446-7183 or for information. Opportunities vary by conference and location.

Is there a dress code for attendees?
No. Dress for AACR meetings, conferences, and workshops is casual; men are not required to wear jackets or ties.

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Helpful Websites for Conference Attendees


Contact Information:

AACR Program Development Department