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FINDING CURES TOGETHER<sup>SM</sup>

Targeting RAS-Driven Cancers

Accommodations and Travel   

The AACR has recently been notified that some conference registrants are being solicited by an unauthorized company trying to obtain credit card information by phone and email to secure housing accommodations at this conference. All information regarding travel and housing accommodations is available on this webpage. The AACR will not contact you by phone or email requesting credit card information. If you have any questions, please email programs@aacr.org.

Reservation Deadline: Thursday, Nov. 15, 2018

Accommodations
The conference will be held at the Hilton San Diego Bayfront in San Diego, California. The Hilton San Diego Bayfront is located approximately 3 miles away from San Diego International-Lindbergh Field Airport. A reduced conference rate of $289 per night is available to conference attendees until Thursday, Nov. 15, 2018. The hotel will accept reservations at the reduced conference rate on a space-available basis until the cut-off date. Reservations made after this date will be accepted on a first-come, first-served basis at the nearest available rate. Applied to the room charge will be state and local taxes, currently 12.50%. Reservations must be guaranteed with a major credit card at the time of reservation. No deposit will be taken at the time the reservation is made. Cancellations will be accepted at no charge 72 hours in advance of arrival. Note that check-in time is 4 p.m., and check-out time is 11 a.m.

Travel to San Diego
The closest major airport to the conference site is the San Diego International Airport (SAN), located approximately 20 minutes from the hotel. 

The AACR has chosen Corporate Traveler (CT) as its exclusive travel management partner. Conference attendees are welcomed to leverage AACR’s partnership with CT and utilize their services to make your travel arrangements.

Our dedicated Travel Manager at Corporate Traveler will offer personalized service and travel expertise to help travelers secure the most cost-effective and time-efficient itineraries. As a division of the leading global agency Flight Centre Travel Group, CT has access to a variety of exclusive international fares, and travelers will have access to an in-house team of skilled emergency support agents, available 24/7 from anywhere in the world at no extra cost.  You will still be able to earn mileage credit for your frequent flyer programs.

  • Please email your initial travel requests to our dedicated Travel Manager, Garry Staegemann.
  • Include your name (per your travel ID), date of birth, preferred departure/arrival airport, name of the AACR meeting you are booking travel for, travel dates, and any additional preferences (such as seating, timing, etc.).
  • Garry will research the best flight options and provide several choices that fit your needs.
  • A one-time minimal transaction fee of $30 will be clearly listed along with flight pricing.
  • For your security, CT will require a signed credit card authorization form before they can process payment for your flight.

AACR's CT office is open Monday through Friday from 8 a.m. to 6 p.m. ET.

  • Phone: (215) 825-3650
  • Toll-Free: +1 (888) 666-4209

You may also call United Airlines directly at (800) 521-4041, or book online and enter promo code ZYTD224278. Please book early to take advantage of promotional fares that give you the greatest discount.

Amtrak offers a 10% discount off the best available rail fare to San Diego, California, between Dec. 6 and Dec. 15, 2018. To book your reservation call Amtrak at (800) 872-7245 or contact your local travel agent. 

Conventions cannot be booked via Internet. Please be sure to refer to Convention Fare Code X22I-999 when making your reservation. This offer is not valid on the Auto Train and Acela Service. Fare is valid on Amtrak Regional for all departures seven days a week, except for holiday blackouts. Offer valid with Sleepers, Business Class, or First Class seats with payment of the full applicable accommodation charges.

Ground Transportation
Many ground transportation options are available upon arrival, including taxi service, private car service, Uber, car rentals, and shared shuttles. Taxi service between the San Diego International Airport (SAN) and The Hilton San Diego Bayfront is approximately $31 one way, plus gratuity. Please click here for more information on shuttles and taxi service.

Additionally, the AACR has arranged for a car rental discount through Hertz. Call Hertz at 800-654-2240 from the U.S. or 800-263-0600 from Canada, or you may book online. Please refer to the CV #02ST0022.

International Travel
Researchers from more than 50 different countries regularly participate in AACR meetings and conferences. The AACR encourages and appreciates the contributions of international researchers at our programs. If you plan to attend this AACR conference, please contact the American Consulate in your country to review the current regulations for travel to the United States. Obtaining the proper documentation may take several weeks or months, depending on your location, so we encourage you to contact the consulate as soon as possible if you are considering attending this conference. Information is also available on the U.S. Department of State website.

Helpful Websites for International Travelers

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