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FINDING CURES TOGETHER<sup>SM</sup>

AACR Annual Meeting 2019

General Information   

AACR Scientific Achievement Awards
Since 1961, the AACR has presented hundreds of Scientific Achievement Awards and Lectureships to recognize the scientific accomplishments of basic and translational scientists, physician-scientists, prevention researchers, epidemiologists, and other researchers who have made significant contributions to the understanding of cancer biology, diagnosis, prevention, and treatment. Learn more about the AACR’s Scientific Achievement Awards.

Space for Special Functions
The AACR will consider requests for space for special functions or receptions in the official AACR Annual Meeting hotels. These requests will be handled on a first-come, first-served basis. Any corporation that wishes to entertain during the Annual Meeting must be an exhibitor at the meeting. Space request forms are included in the Exhibitor Services Manual.

Assistance for Physically Challenged Registrants
The AACR Annual Meeting is accessible to all attendees. Registrants with special requirements for transportation, hotel accommodations, or other facilities connected with the meeting should notify the AACR in advance by checking the appropriate box when registering and providing the necessary details or by emailing Kelsey Kliwinski in the Meetings and Exhibits Department at kelsey.kliwinski@aacr.org. In addition, a list of organizations in Atlanta, Georgia, that offer special equipment or services for the physically challenged will be posted in January 2019.

Child Care
The AACR will provide professional child care services at reduced rates subsidized by the Association for children ages 6 months to 12 years during the Annual Meeting. Special arrangements may also be made for infants under 6 months old by contacting Leah Burton (leah.burton@aacr.org). The exact hours, location, and costs of this service will be available in January 2019.

Nursing Mothers Suite
Annual Meeting attendees who are also nursing mothers will find the Nursing Mothers Suite to be a private, comfortable, and secure environment in which to nourish and nurture their babies. AACR-Women in Cancer Research is pleased to sponsor this important service.

Code of Conduct, Policies, and Procedures
The AACR Annual Meeting 2019 will bring together over 20,000 representatives from academia, industry, government, and advocacy organizations from across the globe. In order for all participants to have the opportunity to gain the most benefit from this conference, the AACR is committed to providing a safe and secure environment. Please review the following policies and procedures for conference participants. By registering for the AACR Annual Meeting 2019, you agree to the following terms:

  • AACR Policy Regarding Photography. Conference attendees may take photographs during oral or poster presentations provided that the photographs are strictly for personal, noncommercial use and are not to be published in any form. Attendees are prohibited from using flash photography or otherwise distracting the presenters or members of the audience.
  • AACR Policy Regarding Social Media. Conference attendees may share information from presentations on social media provided that they respect the wishes of presenters. Oral presenters may label any or all slides in their presentations with “DO NOT POST.” Similarly, poster presenters may label their posters with “DO NOT POST.” Attendees must respect the presenters’ requests in these instances; while attendees may take photographs of all slides and posters, they must refrain from posting on social media any images from slides or posters labeled “DO NOT POST.”
  • The AACR prohibits intimidating, threatening, or harassing conduct of any kind during this program. This applies to all participants—attendees, presenters, exhibitors, staff, vendors, etc.
  • The AACR is committed to a safe, hospitable, and productive environment for all participants of this program, regardless of age, disability, ethnicity, gender, religion, or sexual orientation.
  • The AACR expects all participants to communicate professionally and constructively, handling dissent and disagreement with courtesy, dignity, and an open mind, being respectful when providing feedback, and being open to alternate points of view.
  • Children under 12 years of age are not permitted in any scientific session, poster session, the exhibit hall, or any official event taking place at this program at any time. Children cannot be left unattended or unsupervised in the convention center.
  • Cell phones and other electronic devices must be turned off or placed on “silent” mode before entering a session. Participants should step out of session rooms to make calls or send emails or texts, as the back lighting on electronic devices is distracting to other participants.
  • The AACR expects participants to share information about this program responsibly and clearly distinguish individual opinion from fact.
  • A professional photographer and videographer will be onsite to document conference events and activities between March 30 and April 3, 2019. Photographs and video footage are the sole property of AACR. By registering for and attending these events, attendees understand that AACR may use their likenesses for future promotional purposes. If you do not wish to be photographed, please notify the photographer and/or videographer on-site.
  • Participants must obey all applicable laws and regulations of the relevant government authorities while attending this program. Participants must comply with all applicable safety guidelines related to the conference venue.
  • If a session room becomes too crowded, the AACR asks you to follow instructions provided by the AACR staff, Convention Center staff, or security. Instructions may include not standing against the walls, not blocking the aisles or doors, or being denied entry if the room becomes too crowded. The AACR and all participants are obligated to abide by the guidelines established by the Fire Marshal in the Convention Center. If a room reaches full capacity and there is not full cooperation, the Fire Marshal has the authority to delay or terminate the session.
  • The hours of the Exhibit Hall are published in the Program
    Guide, Guide to Poster Sessions and Exhibits, the mobile app, and on signage at the Exhibit Hall entrances. Exhibitors and attendees are expected to follow these rules and to abide by the instructions of posted security guards and AACR staff.
  • The AACR encourages responsible drinking for those drinking alcohol. Beer and wine will be offered at some official social events. Alcohol will not be served to anyone under the age of 21. Alcoholic beverages are allowed in specific areas and must not be taken out of these areas.

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