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FINDING CURES TOGETHER<sup>SM</sup>

Advances in Pediatric Cancer Research

Accommodations and Travel 

The AACR has recently been notified that some conference registrants are being solicited by an unauthorized company trying to obtain credit card information by phone and email to secure housing accommodations at this conference. All information regarding travel and housing accommodations is available on this webpage. The AACR will not contact you by phone or email requesting credit card information. If you have any quest​ions, please email programs@aacr.org.

Reservation Deadline: Tuesday, Aug. 27, 2019

Accommodations
The conference will be held at the Doubletree by Hilton Montreal. A reduced conference rate of $249 CAD per night (plus tax) is available to conference attendees until Tuesday, Aug. 27, 2019. Reservations may be made online or by calling +1 (800) 361-8234 and requesting the AACR Pediatric Cancer conference rate. The hotel will accept reservations at the reduced conference rate on a space-available basis until the cut-off date. Reservations made after this date will be based on availability at the hotel’s prevailing rates. Applied to the room charge will be state and local taxes, currently 5% federal tax, 9.975% provincial tax, and a 3.5% occupancy tax. Reservations must be guaranteed with a major credit card at the time of reservation. Cancellations will be accepted at no charge no later than 3 p.m., 48 hours in advance of arrival. Note that check-in time is 4 p.m. and check-out time is 11 a.m.

Travel to Montréal
The closest major airport to the conference site is the Montréal–Pierre Elliott Trudeau International Airport (YUL), located approximately 25 minutes from the hotel. The AACR has named Corporate Traveler as its official travel coordinator for this conference.

Our dedicated Travel Manager at Corporate Traveler will offer personalized service and travel expertise to help travelers secure the most cost-effective and time-efficient itineraries.  As a division of the leading global agency Flight Centre Travel Group, CT has access to a variety of exclusive international fares, and travelers will have access to an in-house team of skilled emergency support agents, available 24/7 from anywhere in the world at no extra cost. You will still be able to earn mileage credit for your frequent flyer programs.

  • Please email your initial travel requests to our dedicated Travel Manager, Garry Staegemann.
  • Include your name (per your travel ID), date of birth, preferred departure/arrival airport, name of the AACR meeting you are booking travel for, travel dates, and any additional preferences (such as seating, timing, etc.).
  • Garry will research the best flight options and provide several choices that fit your needs.
  • A one-time minimal transaction fee of $30 will be clearly listed along with flight pricing.
  • For your security, CT will require a signed credit card authorization form before they can process payment for your flight.

AACR's CT office is open Monday through Friday from 8 a.m. to 6 p.m. ET.

  • Phone: +1 (215) 825-3650
  • Toll-Free: +1 (888) 666-4209

You may also call United Airlines directly at (800) 521-4041, or book online and enter promo code ZG48729175. Please book early to take advantage of promotional fares that give you the greatest discount.

Ground Transportation

A variety of ground transportation options are available upon arrival, including taxi service, private car service, Uber, car rentals, and shared shuttles. Taxi transportation to and from the Montréal-Trudeau Airport is approximately $41 CAD one way.

The 747 bus line service runs 24 hours a day, 7 days a week, between the Montréal-Trudeau airport and downtown Montréal (corner of Berri and Sainte-Catherine—Berri-UQAM station). Travel time may vary between 45 to 70 minutes, depending on traffic conditions.

Additionally, the AACR has arranged for a car rental discount through Hertz. Call Hertz at +1 (800) 654-2240 from the U.S. or +1 (800) 263-0600 from Canada, or you may book online. Please refer to the CV #02ST0023.

International Travel
Researchers from more than 50 different countries around the world regularly participate in AACR meetings and conferences. The Association encourages and appreciates the contributions of international researchers at our programs. If you plan to attend this AACR conference, please contact the American Consulate in your country to review the current regulations for travel to the United States. Obtaining the proper documentation may take several weeks or months, depending on your location, so we encourage you to contact the consulate as soon as possible if you are considering attending this conference. Information is also available on the U.S. Department of State website.

Starting March 15, 2016, visa-exempt foreign nationals who fly to or transit through Canada will need an Electronic Travel Authorization (eTA). Exceptions include U.S. citizens and travelers with a valid visa. More information is available on the eTA website.

Please note that in Canada, a DUI is considered a felony. If you have been convicted of driving while impaired by alcohol or drugs, you will probably be found criminally inadmissible to Canada. If you received a pardon or discharge from another country, check with the CIC office closest to you for more information. 

Helpful Websites for International Travelers