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Termination and Rescheduling FAQ

Last updated March 31, 2020

AACR Virtual Annual Meeting 2020: Selected Presentations

  • Q: What is the status of the rescheduled Annual Meeting? Is the virtual meeting replacing the in-person meeting?
    A: The AACR is still planning to reschedule the Annual Meeting for August. The dates and location will be announced in the near future. The virtual meeting event provides an opportunity to share cutting-edge science in advance of the in-person meeting.
  • Q: Do I need to pay a registration fee to view the presentations in the virtual meeting?
    A: No. Access to the virtual meeting is available free to everyone. Participants will be asked to register to attend, but no payment is required; a link to the registration site will be posted by Monday, April 13.
  • Q: What types of presentations will be featured in the virtual meeting?
    A: The virtual meeting will feature three types of presentations:
    Clinical Trials Plenary Sessions. These sessions will feature approximately 40 clinical trial presentations (12-15 minutes each) followed by discussants who will place the trials in context. Each presentation will be followed by a brief period for questions.
    Clinical Trials Poster Sessions. These sessions will feature brief video presentations (5 minutes each) of approximately 170 clinical trials. Poster videos will be available on demand beginning April 27 but will not be presented live.
    Minisymposia. These sessions will feature approximately 50 proffered paper presentations (10 minutes each) followed by a brief period for questions. Topics will span the full spectrum of cancer research, including genomics, tumor microenvironment, novel targets, drug discovery, therapeutics, immunotherapy, biomarkers, and cancer prevention. A special minisymposium titled “Advancing Cancer Research Through an International Cancer Registry” will feature use cases of data available through AACR Project GENIE.
    Special Session. The program will include a special session on New Drugs on the Horizon.

    Presenters of proffered papers that have been selected for the virtual meeting will be notified by e-mail. Session and presentation titles will be announced by Monday, April 13.
  • Q: Will there be concurrent sessions during the virtual meeting?
    A: Yes. Some sessions will be run concurrently. Sessions will be available for viewing on demand through the virtual meeting platform so that participants can access all available presentations.
  • Q: Will the sessions be available after the virtual meeting?
    A: Yes. Sessions will be available for viewing on demand through the virtual meeting platform after the virtual meeting has ended.
  • Q: When will the abstracts of the virtual meeting presentations be made available?
    A: The abstracts of virtual meeting presentations will be posted online at 12:01 AM ET on Monday, April 27.

ANNUAL MEETING REGISTRATION

  • Cancellations and Refunds. All current meeting registrants are eligible to receive a full refund.
  • Q: I am currently registered for the Annual Meeting and plan to attend the rescheduled meeting. What do I need to do?
    A: No action is required. Once the dates of the rescheduled Annual Meeting have been finalized, your registration will be transferred to the rescheduled meeting. You will receive an email confirming your rescheduled meeting registration.
  • Q: I am currently registered for the Annual Meeting and do NOT plan to attend the rescheduled meeting. What do I need to do?
    A: You may request a full refund by sending an e-mail to aacr@compusystems.com. Refund requests must be received within 30 days of the announcement of the rescheduled Annual Meeting dates. All refund requests will be processed within 45 days. All cancellation fees will be waived.
  • Q: I had cancelled my registration for the April 24-29 Annual Meeting, but I am now able to attend the rescheduled Annual Meeting. Can I reinstate my registration?
    A: Yes. After the dates of the rescheduled Annual Meeting have been announced, you can send a request to aacr@compusystems.com to have your registration reinstated at the original rate. Reinstatement requests must be received within 30 days of the announcement of the rescheduled meeting dates.
  • Q: I had cancelled my registration for the April 24-29 Annual Meeting and am unable to determine whether I can attend the rescheduled meeting at this time. Can I register at a later date?
    A: Yes. After the dates of the rescheduled Annual Meeting have been announced, you can register at the posted rates.

ANNUAL MEETING HOUSING AND TRAVEL

  • Individual Hotel Reservation Cancellations. Any reservation booked through the AACR’s official housing bureau (on the Annual Meeting website), will be cancelled automatically without penalty. Registrants who booked housing through other sources or directly with hotels must cancel their own reservations.
  • Group Housing Block Cancellations. Any group block contracted through the AACR’s official housing bureau will be cancelled automatically without penalty.
  • Q: I have a hotel reservation for the original April 24-29 Annual Meeting and plan to attend the rescheduled meeting. Will the dates of my reservation be changed automatically?
    A: No. When the dates and location of the rescheduled Annual Meeting have been announced, you will need to make a new hotel reservation through the AACR’s official housing bureau, which will be available through the Annual Meeting website.
  • Q: I do not have a hotel reservation but would like to attend the rescheduled Annual Meeting. Can I reserve a hotel room?
    A: Yes. When the dates and location of the rescheduled Annual Meeting have been announced, you can make a hotel reservation through the AACR’s official housing bureau, which will be available through the Annual Meeting website.
  • Q: I have a reservation for air travel to San Diego for the original April 24-29 Annual Meeting. Can I change my reservation and travel to the rescheduled Annual Meeting?
    A: You should contact your carrier directly and follow their guidelines regarding the changing or cancellation of flights. Many airlines are waiving change fees for flights scheduled between March 1, 2020 and April 30, 2020.
  • Q: I am an invited speaker and I have a reservation for air travel to San Diego for the original April 24-29 Annual Meeting. Can I change my reservation and travel to the rescheduled Annual Meeting?
    A: You should contact your carrier directly and follow their guidelines regarding the changing or cancellation of flights. Many airlines are waiving change fees for flights scheduled between March 1, 2020 and April 30, 2020.

ANNUAL MEETING PRESENTERS

  • Presentation Status. When the dates and location of the rescheduled Annual Meeting have been announced, invited speakers will be contacted by email and asked to confirm their availability to participate in the rescheduled meeting. Proffered abstract presenters will be contacted by email by mid-April with more information about presentation and withdrawal options.
  • Q: I was scheduled to present my abstract in a poster session or minisymposium at the original April 24-29 Annual Meeting, but I withdrew my abstract before the meeting was postponed. If I am able to attend the rescheduled Annual Meeting, can I reinstate and present my abstract?
    A: Yes. After the dates of the rescheduled Annual Meeting have been announced, you can send a written request to abstractchanges@aacr.org to request reinstatement. Please include the abstract control number in your request. If your original presentation slot has been reassigned, your abstract may be assigned to a different session.
  • Q: The Call for Abstracts stated that regular abstracts would be published online on March 24 and that clinical trial/late-breaking abstracts would be published online on April 24. Will the abstracts still be published on those dates?
    No. Abstracts will now be released in two batches:
    April 27. All clinical trial abstracts, and all other abstracts that have been selected for presentation in the AACR Virtual Annual Meeting 2020, will be published online at 12:01 AM ET on this date. You will be notified by e-mail if you have been selected for presentation in the virtual meeting.
    May 15. All remaining abstracts that are scheduled for initial presentation at the rescheduled Annual Meeting will be published online on this date.
    You must keep your abstract confidential until the release date assigned to your abstract. Questions about abstract release dates can be sent to programs@aacr.org.
  • Q: AACR Annual Meeting policy prohibits the presentation of abstract data that have already been published. I submitted a manuscript based on my abstract data that was accepted and scheduled for publication in a journal on or after my original date of publication. If the paper is published before the rescheduled Annual Meeting takes place, am I still permitted to present the abstract data at the meeting?
    Yes. Due to extenuating circumstances, the AACR is exempting presenters from this prohibition. You may present your work in the virtual meeting or at the rescheduled Annual Meeting even if your manuscript has been published prior to the presentation date.

ANNUAL MEETING EXHIBITORS

  • Cancellations and Refunds. All current exhibitors are eligible to receive a full refund of booth rental fees.
  • Q: I am currently scheduled to exhibit at the Annual Meeting and plan to exhibit at the rescheduled meeting. What do I need to do?
    A: No action is required. When the dates and location of the rescheduled Annual Meeting have been finalized, your booth rental fees will be transferred to the rescheduled meeting. You will receive an email confirming your rescheduled exhibit details.
  • Q: I am currently scheduled to exhibit at the Annual Meeting and do NOT plan to exhibit at the rescheduled meeting. What do I need to do?
    A: You may request a full refund by sending an e-mail to exhibits@aacr.org. Refund requests must be received within 30 days of the announcement of the rescheduled Annual Meeting dates. All refund requests will be processed within 45 days. All cancellation fees will be waived.

ANNUAL MEETING SCHOLAR-IN-TRAINING AWARD RECIPIENTS

  • Travel Award Status. When the dates and location of the rescheduled Annual Meeting have been announced, award recipients will be contacted by email and asked to confirm their ability to participate in the rescheduled meeting.