Termination and Virtual Meeting FAQ
Last updated June 14, 2020
Create a personal itinerary for the Virtual Annual Meeting II (meeting registrants only)Access the Itinerary Planner
- AACR Virtual Annual Meetings I and II
- Housing and Travel
- Information for Presenters
- Information for Exhibitors
- Continuing Medical Education (CME)
AACR Virtual Annual Meetings I and II
- Q: Can I receive a certificate of participation for the AACR Virtual Annual Meeting II?
Yes. To access your certificate, log in to myAACR and click on the My Content link in the left-hand column of your profile page. Click on the “Letter of Participation” link in the Annual Meeting II box.
- Q: What is the status of the rescheduled Annual Meeting? Is the virtual meeting replacing the in-person meeting?
A: Due to the rapid escalation of the COVID-19 pandemic, on April 6 the AACR Board of Directors made the decision not to move forward with an in-person Annual Meeting in August, and instead to present segments of the meeting program in two AACR Virtual Annual Meetings. The in-person meeting will be replaced by Virtual Meetings on April 27-28 and June 22-24.
- Q: Do I need to pay a registration fee to view the presentations in the virtual meeting?
A: Access to the AACR Virtual Annual Meeting II (June 22-24) will be free to everyone. While access to the meeting will be free to everyone, you will be required to register to view the meeting. Even if you registered to attend the Virtual Meeting I (April 27-28), you will need to register again for Virtual Meeting II. Registration for the meeting is now available through the myAACR portal.
Access to AACR Virtual Annual Meeting I platform is still free to registered users.
- Q: What types of presentations will be featured in the Virtual Meetings?
A: The AACR Virtual Annual Meeting II (June 22-24) will feature the following session types:
Opening Plenary Session. The Opening Plenary Session will include presentations on the latest developments in tumor biology and genetics (including the microenvironment), early detection, precision oncology, and cancer immunotherapies.
Clinical Plenary Sessions. These sessions will feature proffered papers of clinical trials that were not presented during Virtual Meeting I.
Presidential Select Symposium. Convened by AACR President Elaine Mardis, PhD, FAACR, this session will focus on precision pediatric cancer medicine.
Lectures. These sessions include the Presidential address and the NCI Director’s address as well as scientific merit and distinguished public service award lectures from individuals who have made extraordinary contributions to the cancer field.
NextGen Stars Spotlight Sessions. These sessions will feature the 12 NextGen Stars selected for 2020.
Educational Program. This comprehensive program will feature about 70 educational sessions and methods workshops.
Minisymposia. These sessions will feature approximately 175 proffered paper presentations (10 minutes each) followed by a brief period for questions.
Poster Sessions. The Virtual Meeting II will include access to an e-poster site containing PDFs of more than 4,000 posters accompanied by an audio description.
The AACR Virtual Annual Meeting I (April 27-28) featured four types of presentations:
Clinical Plenary Sessions. These sessions featured approximately 40 clinical trial presentations (12-15 minutes each) followed by discussants who will place the trials in context. A late-breaking Clinical Plenary Session was also added that focused on COVID-19 and Cancer.
Clinical Trials Poster Sessions. These sessions featured brief video presentations (5 minutes each) of approximately 130 clinical trials. Poster videos are available on demand.
Minisymposia. These sessions featured approximately 50 proffered paper presentations (10 minutes each) followed by a brief period for questions. Topics spanned the full spectrum of cancer research, including genomics, tumor microenvironment, novel targets, drug discovery, therapeutics, immunotherapy, biomarkers, and cancer prevention. A special minisymposium titled “Advancing Cancer Research Through an International Cancer Registry” featured use cases of data available through AACR Project GENIE.
Special Symposia. The program included three special sessions on New Drugs on the Horizon that highlighted first disclosures of innovative small molecules and biologics that have recently entered phase I clinical trials. Additionally, a Symposium titled “NCI Activities: COVID-19 and Cancer Research” was presented by Dr. Dinah Singer.
- Q: At what time of day will the Virtual Meeting II sessions take place?
A: Sessions will run from 8:45 a.m.–6:45 p.m. EDT on Monday, June 22, from 9:00 a.m.-6:00 p.m. on Tuesday, June 23, and from 9:00 a.m.-6:15 p.m. EDT on Wednesday, June 24.
NOTE: All Virtual Meeting session times are in U.S. Eastern Daylight Time.
- Q: Will there be concurrent sessions during Virtual Meeting II?
A: There will be a total of 14 viewing channels and most sessions will be run concurrently. Each session video will be available for on demand viewing through the virtual meeting platform by the next morning so that participants can access all of the meeting content.
- Q: Will the sessions be available after Virtual Meeting II?
A: Yes. Each session video will be available for on demand viewing through the virtual meeting platform by the next morning so that participants can access all of the meeting content.
- Q: When will the abstracts of virtual meeting presentations be made available?
A: The text of abstract presentations in Virtual Meeting I and II are now available on the meeting planner. E-posters will be made available at 9:00 a.m. EDT on Monday, June 22, the first day of the meeting.
ANNUAL MEETING REGISTRATION
- Cancellations and Refunds. Our Annual Meeting registration vendor, CompuSystems, has completed the processing of all Annual Meeting refunds and will send attendees an email confirming the amount refunded. For those who need further refund assistance, please email [email protected].
- Q: Do I need to register to view the Virtual Meetings?
A: Access to the AACR Virtual Annual Meeting II (June 22-24) will be free to everyone. While access to the meeting will be free to everyone, you will be required to register to view the meeting. Even if you registered to attend the Virtual Meeting I (April 27-28), you will need to register again for Virtual Meeting II. Registration for the meeting is now open.
ANNUAL MEETING HOUSING AND TRAVEL
- Individual Hotel Reservation Cancellations. Any reservation booked through the AACR’s official housing bureau (on the Annual Meeting website), will be cancelled automatically without penalty. Registrants who booked housing through other sources or directly with hotels must cancel their own reservations.
- Group Housing Block Cancellations. Any group block contracted through the AACR’s official housing bureau will be cancelled automatically without penalty.
- Q: I have a reservation for air travel to San Diego for the original April 24-29 Annual Meeting. Can I cancel my reservation?
A: You should contact your carrier directly and follow their guidelines regarding the cancellation of flights. Many airlines are waiving cancellation/change fees for flights scheduled between March 1, 2020 and April 30, 2020.
ANNUAL MEETING PRESENTERS
- Q: The Call for Abstracts stated that regular abstracts would be published online on March 24 and that clinical trial/late-breaking abstracts would be published online on April 24. Will the abstracts still be published on those dates?
No. Abstracts have been released on the following dates:
April 27. All abstracts scheduled for presentation in the AACR Virtual Annual Meeting I (April 27-28) were published online on this date. You will be notified by e-mail if you have been scheduled for presentation in the Virtual Meeting I.
May 15. Abstracts that are scheduled for presentation in the AACR Virtual Annual Meeting II (June 22-24) were published online on this date.
Questions about abstract release dates can be sent to [email protected].
- Q: AACR Annual Meeting policy prohibits the presentation of abstract data that have already been published. I submitted a manuscript based on my abstract data that was accepted and scheduled for publication in a journal on or after my original date of publication. If the paper is published before the rescheduled Annual Meeting takes place, am I still permitted to present the abstract data at the meeting?
Yes. Due to extenuating circumstances, the AACR is exempting presenters from this prohibition. You may present your work in the Virtual Meeting even if your manuscript has been published prior to the presentation date.
ANNUAL MEETING EXHIBITORS
- Cancellations and Refunds. All refunds for exhibit space and marketing opportunities have been issued to 2020 exhibitors. If you have any questions, please reach out to the Exhibits Team at [email protected].
- Q: I am currently scheduled to exhibit at the Annual Meeting. What do I need to do?
A: You may request a full refund by sending an e-mail to [email protected]. All refund requests will be processed within 45 days. All cancellation fees will be waived.
- Other Questions. All other questions should be directed to [email protected].
Continuing Medical Education (CME)
- Q: Is the AACR Virtual Annual Meeting accredited for CME?
A: The AACR Virtual Annual Meeting I (April 27-28) was not accredited for CME.
The AACR Virtual Annual Meeting II (June 22-24) has been accredited for a maximum of 229.75 AMA PRA Category 1 Credit(s)™.