Onsite Safety Policies and Procedures
Updated March 29, 2022
The AACR is committed to providing a safe and productive Annual Meeting for all attendees. Therefore, in accordance with CDC guidelines, the following policies have been implemented for the AACR Annual Meeting 2022:
- If You Are Not Feeling Well
- Vaccination Verification Process
- Masking Guidelines
- Social Distancing
If You Are Not Feeling Well
If you feel sick while you are attending the AACR Annual Meeting, you are required to proceed as follows:
- Wear a mask at all times when you are not in your hotel room.
- Get tested for COVID-19 as soon as possible. Rapid onsite testing is available in the lobby of Hall H in the Convention Center (see below).
- If your test results come back positive, self-isolate in your hotel room. You can still watch the livestream of all scientific sessions through the AACR virtual meeting platform.
We are defining “fully vaccinated” as individuals who have received one of the following:
- A second shot in a two-dose series of any vaccine approved by the CDC or the WHO, such as the Pfizer or Moderna vaccines, by March 25;
- One shot of a single-dose vaccine approved by the CDC or the WHO, such as the Johnson & Johnson Janssen vaccine by March 25.
A complete list of currently accepted COVID-19 vaccines can be found on the U.S. Center for Disease Control website.
The following policies will be in effect for individuals who enter Annual Meeting venues:
- We require that all attendees and exhibitors be fully vaccinated and to submit proof of vaccination prior to entry into the convention center.
- We require that all AACR employees be fully vaccinated and boosted, and to submit proof of vaccination prior to entry into the convention center.
- We require that all convention center personnel be fully vaccinated.
- We request that all vendors who work in the convention center be fully vaccinated or provide proof of a negative test.
- We request that all staff of hotels hosting Annual Meeting events be fully vaccinated.
We are using the definition of “fully vaccinated” as established by the CDC. While we are not requiring that Annual Meeting attendees receive a booster vaccine, we are strongly encouraging all attendees to be boosted.
Only individuals who submit proof of vaccination will be permitted to attend the in-person Annual Meeting in New Orleans. Unvaccinated individuals (including those with medical or religious exemptions) may not attend the in-person meeting. These individuals may still participate in the Annual Meeting by registering for the virtual option. The virtual option includes livestreaming of all scientific sessions, the ability to participate in Q&A, and other interactive features. If you are registered to attend the in-person Annual Meeting but will not be fully vaccinated by Friday, March 25, you can switch your registration to virtual participation by sending a request to [email protected]. Registration change requests must be received by Monday, April 4.
Vaccine Verification Process
All individuals who enter the Convention Center will be required to move through controlled access points where vaccination status will be verified. No attendee will be able pick up their badge without submitting proof of vaccination status. We strongly recommend that all Annual Meeting attendees submit their proof of vaccination by Wednesday, April 6, to avoid delays in entering the Convention Center and picking up their badges.
Once you have provided your vaccination verification and picked up your badge, your badge will serve as your proof of vaccination for the remainder of the meeting. You must wear your badge at all times while in the Convention Center and while attending Annual Meeting events in the hotels. If you lose or forget your badge, you will need to re-enter the verification line to access the Registration area and obtain a new badge.
PLEASE NOTE: These guidelines were updated on Wednesday, March 16.
[The AACR will provide all attendees with one KN95 mask in their registration materials.]
- While it is no longer required, we strongly recommend that all speakers, attendees, Convention Center personnel, vendors, and AACR employees wear a KN95 mask at all times while in the Convention Center or attending AACR events at hotels. Masks may be removed briefly while eating or drinking.
- We strongly recommend that anyone riding AACR-sponsored meeting shuttle buses wear a KN95 mask at all times.
- If worn, masks should completely cover your mouth and nose.
- While it is not required, Annual Meeting attendees are strongly encouraged to take a COVID-19 test prior to arriving at the meeting. Attendees who test positive should not attend the in-person meeting and should participate remotely using the virtual meeting platform. Attendees who test positive and need to change their registration from in-person to virtual may do so at any time by contacting [email protected].
- We are following current U.S. safety guidelines regarding COVID-19 testing for air passengers:
- Individuals traveling to the U.S. from a foreign country should consult the U.S. Center for Disease Control for requirements, and also consult their local government for guidelines and requirements.
- Domestic travelers within the U.S should check with their airline(s) for requirements regarding testing, vaccination, or other documentation.
- Testing for COVID-19 will be available in the lobby of Hall H in the Convention Center for the convenience of attendees. While walk-ins will be accepted, appointments are strongly recommended and can be booked onsite or using the links below. The AACR will provide a subsidy of $30 per test to reduce the costs to attendees. Only credit cards are accepted for payment; cash cannot be accepted. The following tests will be available:
- Testing will be available during the following hours:
- Friday, April 8: 2:30 p.m.-5:30 p.m.
- Saturday, April 9: 12 noon-3:00 p.m.
- Sunday, April 10: 12 noon-3:00 p.m.
- Monday, April 11: 11:00 a.m.-5:00 p.m.
- Tuesday, April 12: 9:00 a.m.-6:00 p.m.
- Wednesday, April 13: 9:00 a.m.-12 noon
- The Exhibit Floor will be laid out with extra-wide main aisles to allow for social distancing.
- The Poster Hall will be laid out with extra-wide aisles to allow for social distancing.
- Seating in session rooms will be redesigned to allow extra space. Seating sections have been reduced from 10 seats per row to 4 seats per row, with extra aisle space in between to allow for social distancing.
- The session room stages will be modified to allow social distancing for speakers, and microphones will be cleaned between each session.
- Microphones will not be set up in the session rooms for Q&A; however, attendees will be able to submit questions to speakers via an app.
- Meeting rooms will be cleaned after each session. There will be a 30-minute break between each session to allow for a thorough cleaning.
- High-touch areas within the convention center, including all bathrooms, will be cleaned hourly.
- A total of 100 hand sanitizing stations will be placed throughout the convention center.
Important Note: These policies were updated on March 16, 2022. We will continue to monitor guidelines from the CDC and other agencies, and policies may change based upon updated guidelines.