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Accommodations and Travel

Note Regarding Fraudulent Housing Websites

CMR (Convention Management Resources) is the official hotel management company for the AACR Annual Meeting. The AACR is aware that one or more unauthorized companies are using deceptive advertising methods to direct users to fraudulent websites that purport to offer housing and registration for the AACR Annual Meeting 2023. Please note that the CMR website listed below is the only site through which users can confirm a hotel room. The AACR cannot guarantee your registration or housing if you purchase using an illegitimate website.

Make a Hotel Reservation Deadline for Hotel Reservations: Friday, March 3, 2023

Accommodations

Options for Reserving Annual Meeting Hotels

You may reserve your hotel room in one of the following ways:

  • Online: Visit the AACR Annual Meeting Housing website to reserve your hotel room online. Please note that you must supply a credit card in order to reserve a room online. You will find descriptions, amenity information, and photographs for each AACR official hotel. Additionally, a map showing the location of all hotels and the Orange County Convention Center is available on the AACR Housing website. Visit the AACR Housing website to get up-to-the-minute availability and receive immediate confirmation of your hotel reservation.
  • Phone: AACR Housing agents will be available to accept reservations as well as provide information on the official AACR hotels Monday through Friday from 9 a.m. to 9 p.m. U.S. ET. You will be required to supply a credit card if you reserve your hotel room by phone. Once your reservation is complete, you will receive immediate confirmation by email. AACR Housing can be reached toll-free in the U.S. and Canada at 888-381-7166 or for international callers at 415-979-2262. When calling AACR Housing be certain to have the following information:
    • Arrival and departure dates
    • Hotel preferences
    • Credit card number
    • Address, phone number, fax number, and email address
    • Any special requests

Guarantee

Reservations must be guaranteed with either a major credit card (AMEX, Visa, or MasterCard) or a check in the amount of $300 per guestroom and $700 per suite. Make checks payable to Convention Management Resources, Inc. If using a credit card, the card will not be charged until the check-out date. You must present a credit card upon check-in.

Changes and Cancellations

Changes and cancellations can be made:

  • Online at the AACR Annual Meeting Housing website
  • By emailing your change or cancellation to [email protected]
  • By calling AACR Housing at 888-381-7166 or 415-979-2262
  • By faxing your change or cancellation to 415-293-4397

Your credit card will be charged one night’s room plus tax or your check deposit will be forfeited if you cancel your reservation less than 72 hours before your confirmed arrival date. If you fail to arrive on the date confirmed by AACR Housing, your credit card will be charged one night’s room plus tax or your check will be forfeited. All subsequent nights of the reservation will be cancelled.

Hospitality Suites

Suites are for sleeping accommodation only and may not be used for meetings or events without prior written permission from AACR. For these types of events, please complete the AACR Affiliate Event Space Request Form. If you would like a copy of this form, please contact AACR Housing at 888-381-7166, 415-979-2262, or via email at [email protected].

Group Reservations

Organizations wishing to hold a block of rooms must use the Group Housing Form. Please adhere to all rules and regulations to facilitate processing. Confirmation will be emailed.

Travel

Air Transportation

The Orlando International Airport (airport code: MCO) is the major airport in the Orlando Region and offers multiple U.S. and international flights daily. Orlando is also served by Amtrak.
Travel Office: Corporate Traveler
Email: [email protected]
$30 service fee applies
Business hours: Monday-Friday, 8 a.m. to 6 p.m. ET

Assistance for International Travelers

For individuals seeking a visa to attend the AACR Annual Meeting, please refer to our FAQ for answers to some frequently asked questions. An official letter of invitation is available through the online registration system. Contact the American Consulate in your country to review the current regulations for travel to the United States. Please begin the visa application process as early as possible. Information is available on the U.S. Department of State website.

Ground Transportation

Taxi Service

Orlando International Airport is located 12 miles from the Orange County Convention Center. Many companies provide taxicab service at Orlando International Airport. If you need a taxi, simply follow the signs leading to the Ground Transportation Curb (Level 1). A customer service representative will place you with the first available taxi, unless you specify a particular taxicab company.

Public Transportation

LYNX is the public transit provider for Orange County. Visit the LYNX website to see fare and pass options.

Airport Shuttle

The Mears Orlando Shuttle Service is the official ground transportation for Orlando International Airport. Mears shuttle service is an economical transportation option for individual travelers and for groups as the fare includes all tolls and other surcharges.

Shuttle vans are located in Terminal A and B on the Ground Transportation Level (Level 1) at commercial parking spaces, A19-A21 and B27-B29.

Shuttle van fares are charged per person. Check with the attendant on-site for round-trip fares. You can also schedule your reservation ahead of time by visiting the Mears Orlando Shuttle Service website or by calling 407-423-5566.

AACR Shuttle Service

The AACR will provide complimentary shuttle service over the meeting dates for all official AACR Annual Meeting hotels that are not within walking distance of the Orange County Convention Center. When available, the hotel shuttle schedule will be posted to this page and will include shuttle hours of operation and the designated route number for each hotel.