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Accommodations and Travel

Note Regarding Fraudulent Housing Websites

CMR (Convention Management Resources) is the official hotel management company for the AACR Annual Meeting. The AACR is aware that one or more unauthorized companies are using deceptive advertising methods to direct users to fraudulent websites that purport to offer housing and registration for the AACR Annual Meeting 2025. Please note that the CMR website listed below is the only site through which users can register to attend the AACR Annual Meeting and confirm a hotel room. AACR cannot guarantee your registration or housing if you purchase using an illegitimate website.

Accommodations

Attendee Housing

Hotel reservations for the AACR Annual Meeting 2025 are now open for all attendees. The deadline for reserving a hotel room is Friday, March 14, 2025. After the deadline, registrants may be required to make their own housing arrangements.

Housing Deadline: Friday, March 14, 2025Make A Hotel Reservation

Options for Reserving Annual Meeting Hotels

You may reserve your hotel room in one of the following ways:

  • Online: Visit the AACR Annual Meeting website at AACR.org/AACR2025 to reserve your hotel room online. Please note that you must supply a credit card in order to reserve a room online. You will find descriptions, amenity information, and photographs for each AACR official hotel. Additionally, a map showing the location of all hotels and the McCormick Place Convention Center is available on the AACR Housing website. Visit the AACR Housing website to get up-to-the-minute availability and receive immediate confirmation of your hotel reservation.
  • Phone: AACR Housing agents will be available to accept reservations as well as provide information on the official AACR hotels Monday through Friday from 9 a.m.-9 p.m. U.S. ET. You will be required to supply a credit card if you reserve your hotel room by phone. Once your reservation is complete, you will receive immediate confirmation by email. AACR Housing can be reached toll-free in the U.S. and Canada at 888-381-7166 or for international callers at 415-979-2262. When calling AACR Housing be certain to have the following information:
    • Arrival and departure dates
    • Hotel preferences
    • Credit card number
    • Address, phone number, and email address
    • Any special requests

Guarantee

Reservations must be guaranteed with either a major credit card (AMEX, Visa, or MasterCard) or a check in the amount of $300 per guestroom and $700 per suite. Make checks payable to Convention Management Resources, Inc. If using a credit card, the card will not be charged until the check-out date. You must present a credit card upon check-in.

Changes and Cancellations

Changes and cancellations can be made:
• Online at the AACR Housing website AACR.org/AACR2025
• By emailing your change or cancellation to [email protected]
• By calling AACR Housing at 888-381-7166 or 415-979-2262
• By faxing your change or cancellation to 415-293-4397
Your credit card will be charged one night’s room plus tax or your check deposit will be forfeited if you cancel your reservation less than 72 hours before your confirmed arrival date. If you fail to arrive on the date confirmed by AACR Housing, your credit card will be charged one night’s room plus tax or your check will be forfeited. All subsequent nights of the reservation will be cancelled.

Hospitality Suites

Suites are for sleeping accommodation only and may not be used for meetings or events without prior written permission from the AACR. For these types of events, please complete the AACR Affiliate Event Space Request Form. If you would like a copy of this form, please contact AACR Housing at 888-381-7166, 415-979-2262, or via email at [email protected].

Group Reservations

Organizations wishing to hold a block of rooms must use the Group Housing Form, which can be obtained by clicking on the Housing link. Exhibitors may request rooms in the AACR room block and must submit an Exhibitor Room Block Request Form. Please adhere to all rules and regulations to facilitate processing.

Travel

air transportation

Chicago is home to two international airports conveniently located in the center of the country, with thousands of daily inbound and outbound flights to more than 240 destinations.

Chicago O’Hare International Airport
O’Hare (ORD) is one of the largest airports in the world. It lies just 16 miles from downtown Chicago.

Chicago Midway International Airport
Midway (MDW) is the nation’s premier point-to-point airport, offering value-oriented leisure and business travel to over 60 destinations. It is located only 11 miles from downtown Chicago.

Corporate Traveler Air Travel Office

  • Travel Office: Corporate Traveler
  • Email: [email protected]
  • $35 service fee applies
  • Business hours: Monday-Friday, 8 a.m.-6 p.m. ET
  • Emergency after hours: 215-825-3650

Assistance for International Travelers

An official letter of invitation is available through the online registration system. Contact the American Consulate in your country to review the current regulations for travel to the United States. Please begin the visa application process as early as possible. Information is available on the U.S. Department of State website.

Ground Transportation

  • Taxi, Lyft, and Uber pick-up points are available at both airports. Alternatively, you can e-hail and e-pay with CHICABS-approved apps ARRO and CURB. Credit cards are accepted in all taxis.  Lyft, Uber, and Curb Taxi can be scheduled in advance to cut down your wait time.
  • GO Airport Express provides shared ride services to all downtown/suburban hotels.
  • Numerous car rental companies have facilities at both O’Hare and Midway airports.

Public Transportation

AACR shuttle service

The AACR will provide complimentary shuttle service over the meeting dates for all official AACR Annual Meeting hotels not within walking distance of the McCormick Place Convention Center. When available, the hotel shuttle schedule will be posted on AACR.org/Travel and will include shuttle hours of operation and the designated route number for each hotel.