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Information for Current Grantees

Frequently asked questions

What are the reporting requirements?
Progress, milestones, and financial reports (“deliverables”) are due either annually or semiannually. Please refer to your grant agreement for the specific reporting requirements for your grant and for due dates.

How do I submit reports?
Progress, milestones, and financial reports must be submitted using the templates provided by the AACR. These templates are available on ProposalCentral under the Deliverables tab for your award. Completed reports should be uploaded to ProposalCentral for submission.

When will my institution receive payment? 
Grant funds are paid in installments according to the terms of each grantee’s grant agreement. The first payment will be sent out within 30 days of the effective date of the grant agreement. Future installments are contingent on the approval of submitted progress, milestones, and financial reports.

How do I request a no-cost extension (NCE)?
NCEs must be requested at least 60 days prior to the end of the grant term. Please email the scientific administrator handling your grant or [email protected] to request a no-cost extension application. Typically, grantees are asked to upload this application, along with an updated milestones report and an updated financial report, to ProposalCentral. Please then email your scientific administrator to advise that the NCE application has been submitted. If your NCE request is approved, an addendum to your grant agreement will need to be executed for the NCE to take effect.

Can I make changes to my project’s budget?
Prior approval from the AACR is required to significantly rebudget. Significant rebudgeting is defined as when expenditures in a single direct cost budget category either increase or decrease from the categorical commitment level established by the approved budget by more than 20% of the annual grant amount. To obtain approval to significantly rebudget, you must submit a formal request in writing to the AACR’s SRGA Department.

Am I allowed to change the scope of work or specific aims of my grant project?
Any changes from your proposal that may substantially alter the goal, methodology, or specific aims of your project must be submitted to the AACR’s SRGA Department and approved by the AACR prior to the expenditure of grant funds on any such matters not described in the proposal. The AACR reserves the right to terminate your grant if any significant changes are enacted without prior approval.

What should I do if I am going to transfer to a new institution during the grant term?
If you would like to transfer your grant to your new institution, you must submit a written request to do so to the AACR’s SRGA Department. This request must be accompanied by an interim progress report, an updated milestones report, a financial report of expenditures to date and the amount remaining to be transferred, a written confirmation from your current institution that it is aware of the transfer, a written confirmation from your new institution of its willingness to accept responsibility for the grant, an updated budget and budget justification outlining how remaining funds will be spent at your new institution, and a description of any project modifications that may be required. If the AACR approves the transfer of the grant to your new institution, a new grant agreement will be executed with the new institution.

How and when should I acknowledge the grant I received from the AACR?
Any publications, conference talks, and poster presentations resulting from research funded in whole or in part by an AACR grant, whether during the grant term or afterwards, must cite the grant name in its entirety. Please refer to the “Publications and Acknowledgment of Support” section of your grant agreement for the specific citation language required. In addition, any publicity or communications, such as press releases, media reports, and interviews, must also cite the grant.

If I publish grant-related findings in an AACR journal, are fee waivers available?
Active grantees who submit manuscripts to any AACR journal are entitled to a full waiver of the flat publication fee provided that the grant number is listed in the acknowledgements section of the manuscript. Please see Publication Fees and Reprints from AACR Publications for more information.

What should I do if I need to take a leave of absence during the grant term?
If you are going to be absent from your professional duties for 30 or more days during the grant term, the AACR’s SRGA Department must be notified in writing and provided with the reason for such absence. Leaves of absence will be handled on a case-by-case basis.

additional policies that affect your grant

Intellectual property
The AACR’s SRGA Department must be notified of any potentially patentable or otherwise protectable discovery resulting from research funded by an AACR grant. In addition, the AACR’s SRGA Department must be notified when a patent or other legal protection is granted and kept apprised of all commercial exploitation of any invention.

Human subjects research 
For research involving human subjects, the AACR requires certification that the proposed research project has been reviewed and approved by an accredited university or medical school Institutional Review Board (IRB) in accordance with U.S. Department of Health and Human Services regulations. IRB certification must be submitted to the AACR’s SRGA Department at the start of the grant term and every time it is renewed.

Laboratory animals
All research involving laboratory animals must show documented compliance with the NIH Office of Laboratory Animal Welfare’s Public Health Service Policy on Humane Care and Use of Laboratory Animals or the Association for Assessment and Accreditation of Laboratory Animal Care International’s Guide for the Care and Use of Laboratory Animals. Certification by an Institution Animal Care and Use Committee (IACUC) must be submitted to the AACR’s SRGA Department at the start of the grant term and every time it is renewed.

Physician Payments Sunshine Act
Grantees who are physicians are required to provide all information requested that is necessary for the AACR and its funding partners to fulfill reporting obligations under Section 6002 of the Affordable Care Act, known as the “Sunshine Act.”