• Attendee Resources
• Exhibit Show Key Dates & Times
• Exhibitor Move-In / Move-Out Dates
• Activities in the Exhibit Hall (South Hall A)
• Exhibitor Resources
• Reserve a Booth
• Exhibitor Bulletins
  

Attendee Resources

Plan your Exhibit show experience in advance and visit our Exhibitor Directory. Search for companies by their product, service, or category. More information can be found in the Annual Meeting App.

Check out our current floor plan so you know the locations of our Exhibitors, Posters, Headshot Lounge, and more! There is so much to do, and we want to make sure you plan accordingly.

Exhibitors: Key Dates AND Times 

EXHIBIT SHOW DATES AND TIMES 

• Sunday, April 19: 12-5 p.m. 
• Monday, April 20: 9 a.m.-5 p.m. 
• Tuesday, April 21: 9 a.m.-5 p.m. 
• Wednesday, April 22: 9 a.m.-12 p.m. 

EXHIBIT HALL MOVE-IN 

• Thursday, April 16: 12-5 p.m. 
• Friday, April 17: 8 a.m.-5 p.m. 
• Saturday, April 18: 8 a.m.-5 p.m. 

EXHIBIT HALL MOVE-OUT* 

• Wednesday, April 22: 12:30-5 p.m. 
• Thursday, April 23: 8 a.m.-12 p.m. 

*Booths in Hall G need to be dismantled and moved out by Wednesday, April 22 by 5 p.m. 

Early and Late Move-In by request only with the Exhibits Team Approval. 
Email [email protected] for early move-in requests. 

TRAFFICMAX

TrafficMax is our exclusive broadcast email tool with tailored marketing services are designed to connect you directly with a highly targeted audience of registered attendees. Also available are Lead Retrieval Devices to track who is stopping at your booth.  

Log in to the Exhibitor Resource Center on Map Your Show to take advantage of TrafficMax. Select the registration tile and start creating and connecting. 

Have questions or need more information? Reach out to Toya Banks, product specialist at Event Citadel, for assistance at [email protected] or call (331) 903-6520. 

Activities in the Exhibit Hall (Halls A-G)

EXPLORE

Explore! is a fantastic way for attendees to interact with exhibitors while entering a drawing for one of five Amazon gift cards. Download the AACR Annual Meeting Mobile App Game for complete instructions. Attendees are encouraged to visit participating exhibitors and various other locations throughout the meeting, scan the QR codes, earn points, and win prizes. Winners will be selected after the meeting and gift cards will be mailed shortly thereafter.

CONCESSION STANDS

AACR will provide areas in the exhibit hall for all attendees and exhibitors to grab a bite to eat or something to drink during exhibit hours. A variety of food and beverages will be available, along with seating.

REFRESHMENT BREAKS

Throughout the Exhibit Hall, there will be several coffee breaks and water stations. Enhanced refreshment breaks on the exhibit floor will be placed in various areas on Monday, April 20 and Tuesday, April 21 in the afternoon.

HEADSHOT LOUNGE

Supported by AstraZeneca, the Headshot Lounge will give you the opportunity to get a new professional headshot taken for that resume, social media, etc.

CHARGING STATIONS/LOUNGES

Daiichi Sankyo is supporting several charging stations/lounges for the meeting. Take a break from the meeting, grab a snack, and charge your device…but on the way there, visit exhibitors! There are also charging stations placed in the lobby of the convention center, bring your cords to plug in and relax.

WELLNESS LOUNGE

AACR will provide the Wellness Lounge located in the exhibit hall. This lounge will feature Frosted Paws senior, adoptable dogs and spa water.

EXHIBITOR SPOTLIGHT THEATER PRESENTATIONS

Located in the Sails Pavilion (directly above the exhibit hall), five theaters have been reserved by exhibitors to present their latest products and services in special one-hour sessions on the exhibit floor. Please download the meeting app to view all presentations.

EXHIBITOR RESOURCES

For detailed information on exhibiting, such as pricing, rules and regulations, and key contacts, please review the Exhibitor Prospectus.  

Exhibitor Prospectus

Marketing Brochure

To learn more about marketing opportunities such as Exhibitor Spotlight Theaters, Meeting Rooms, and Coffee Breaks, please review the Marketing Brochure.

Marketing Brochure

Exhibitor Media Kit

Share your presence at the AACR Annual Meeting 2026 on social media and your company website with the help of our Exhibitor Media Kit.

Exhibitor Media Kit

RESERVE A BOOTH 

For questions regarding booth space, please email the Exhibits Team [email protected]  

EXHIBIT SPACE FEES 

10’x10’ Inline Booth                    $4,650 

Corner Charge                           $200 per corner 

10’x10’ Premium Booth             $4,850 (Opposite Posters Sessions, Coffee Breaks, AACR Central) 

Island Booth Spaces                  $48.50 per sq. ft. 

Non-Profit Booth Spaces          $1,200 each (for first booth; regular rate for any additional booths) 

*To qualify for the Non-Profit rate, you must select booth space in the non-profit section in the Hall. 

BOOTH PAYMENTS 

A 50% deposit for your booth space is due with your application or within 30 days of your application, and the full payment is due September 15, 2025. Exhibitors that sign up after September 15 have 30 days to pay in full. For payments using ACH, check, or wire transfer, please contact the Exhibits Team. 

BOOTH CANCELLATIONS 

Notification of booth space cancellation or space reduction* must be submitted in writing to [email protected]. The following fees will apply to any cancellations or reductions in exhibit space: 

• After June 13, 2025–Exhibitor is responsible for 25% of the total booth fee.  
• After November 3, 2025–Exhibitor is responsible for the entire booth fee. No Refund will be issued.  
• Exhibitors signed up after November 3, 2025 have 30 days to cancel for a 50% refund.  

Exhibitors that sign up after November 3, 2025 have 30 days to cancel for a partial refund, 50% of booth fee. After 30 days of receipt of booth space, the Exhibitor is responsible for the entire booth fee. 

*Exhibitors that change the size of their exhibit space are not guaranteed the originally assigned location and are subject to relocation by the AACR and to the cancellation/reduction policy as stated above. 

AACR OFFICIAL VENDORS

Convention Management Resources (CMR) and Event Citadel (formerly CompuSystems) are the official hotel and registration management providers for the AACR Annual Meeting 2025. No other hotel, registration management companies, or travel agencies are authorized to place hotel reservations or registrations for the Annual Meeting on behalf of the AACR.

The AACR evaluates and chooses vendors who offer superior service and quality products to exhibitors. The AACR only provides the exhibitor list to official vendors. All official vendors must display the official vendor seal of the meeting. Please contact the exhibits team for further questions or clarification.

SOLICITING BUSINESS OUTSIDE BOOTH

Any individual observed to be soliciting business in the aisles or other public spaces, or in another company’s booth, will be in violation of our Exhibit Policies. The Floor Manager will be on duty to ensure that everyone follows the rules and regulations of the meeting. Should any exhibitor witness an individual, especially a non-exhibitor, violating this policy, we ask you to notify Exhibit Management immediately. Companies pay to exhibit at our meeting, and it is unfair practice for someone to conduct business without being an official exhibitor. We take this violation very seriously.

Advertising Opportunities

AACR Annual Meeting News and Out-of-Home Marketing

AACR Annual Meeting News, the official news source of the AACR Annual Meeting 2026, is available in a digital platform. TriStar is the required agency through which AACR exhibitors and non-exhibiting industry supporters must reserve out-of-home advertising opportunities. No other vendor may be used. Sponsors who book out-of-home advertisements outside of TriStar may lose priority points and the opportunity to participate in official AACR Annual Meeting sponsorships. Build traffic to your exhibit space by taking advantage of advertising opportunities in the official online daily news site and around San Diego. To learn more about AACR Annual Meeting News and the advertising offerings available, please contact Melanie Holt, Senior Media Strategist at TriStar Event Media at [email protected] or by phone at 913-491-4200, ext. 487.

Tristar Rate Card Advertising Opportunities

Daily Alerts, the Official Mobile App, AACR Journals Print and Online Topical Collections

Advertise with AACR to promote your presence at the Annual Meeting! Digital advertising programs offer high visibility with attendees before, during, and following the Annual Meeting. Daily Alert Emails are sent each morning of the meeting and will feature breaking conference news and program updates. The Official Mobile App is utilized by attendees throughout the event to plan their schedules, network, and navigate the convention center. Mobile App opportunities include banner advertising and push notification alerts delivered directly to attendees at designated times each day. Increase your brand awareness and reach with a retargeting or geo-fence campaign to market your message to attendees on nonendemic sites throughout the Annual Meeting. Featured opportunities also include the Topical Collections. Available in print and distributed at the Annual Meeting, these article collections reflect the hot topics covered in the Annual Meeting. The Walchli Tauber Group is responsible for selling advertising in the Daily Alerts, Mobile App, Topical Collections, and any other advertising related to the AACR Journals. For information regarding these advertising opportunities, please contact Maura Paoletti, of The Walchli Tauber Group. She can be reached at [email protected] or at 443-512-8899, ext. 110.

Both TriStar Event Media and The Walchli Tauber Group are the only official advertising vendors of the AACR Annual Meeting 2026. Before contracting your advertising, make sure the publication is official. If you have any question on legitimacy, contact the exhibits team [email protected].

EXHIBITOR BULLETINS

The AACR Exhibitor Bulletin provides the most current and relevant information pertaining to your participation in the AACR Annual Meeting 2026. These important monthly publications include details for the preparation process and answers to the most frequently asked questions.

February 2026 Bulletin March 2026 Bulletin