For detailed information on exhibiting, such as pricing, rules and regulations, and key contacts, please review the Exhibitor & Support Prospectus.

exhibitor and support prospectus

Meeting dates and location

July 21-24, 2026 (Exhibits: July 22–23)
Sheraton Boston Hotel
Boston, Massachusetts

Exhibit Show Hours

• Wednesday, July 22: 5–7:45 p.m.
• Thursday, July 23: 6–8:45 p.m.

Poster Session Hours

• Wednesday, July 22: 5:15–7:45 p.m.
• Thursday, July 23: 6:15–8:45 p.m.

Exhibit Hall Move-in (move-in hours subject to change)

• Wednesday, July 22: 11 a.m.-4 p.m.

Exhibit Hall Move-out

• Thursday, July 23: 8:45–10 p.m.
• Friday, July 24: 7–9 a.m.

APPLICATION

Please fill out and submit the AACR D3 Meeting Application to [email protected].

Exhibit space is limited to two booths per company and will be assigned on a first-come; first-served basis. A completed application for exhibit space, along with required 100% deposit, must be received during the application process. Final payment is due 30 days from date of invoice.

A deposit of 100% of the total booth rental fee must accompany all applications for exhibit space.

• 10’ x 10’ booth space: $4,000
• 10’ x 10’ non-profit: $1,000 (for 1st booth, 2nd is at regular published rate)

To qualify for a non-profit rate, the organization must be a government entity or must be recognized by the IRS as a 501c (3) charitable organization.

Your booth fee includes the following:

• 8’ high back dr ape and 3’ high side dr ape booth dividers in black
• Booth identification sign with company name and booth number
• 24-hour general security in the facility
• Booth Package includes one (1) 6’ black draped table, two (2) chairs and one (1) wastebasket
• Aisle carpeting and nightly vacuuming of aisles
• Two (2) Exhibit or booth personnel badges and one (1) Full Conference/exhibitor booth staff personnel badge per 8’ x 10’ booth space
• Continental Breakfast will be provided in Independence Ballroom West

Conference sponsorship

Thank you for your interest in supporting the 2026 AACR D3 Meeting! There are a variety of ways that you can invest in the AACR D3 Meeting—from branding opportunities to Travel Awards and everything in between. We look forward to working with you as you determine the best way to connect your company with the AACR and the upcoming AACR D3 Meeting. Please see highlights below and find all details in the Exhibits & Support Opportunities Prospectus. Contact Lauren Finacaro, Corporate Alliances, at 215-446-6895, or by email at for more information. 

LEAD SUPPORTER

$50,000 | Unique Benefits Include:

• Verbal recognition during opening remarks
• Three (3) complimentary scientific registrations
• Company logo recognition on supporter’s page of the conference website and/or conference page of the AACR website
• Company logo recognition on signage in high traffic area
• Company logo recognition on slides at the event
• Company blurb on supporter’s page of the conference website
• Company logo on the registration landing and confirmation pages
• Company logo in registration confirmation email
• Company logo on event reminder emails before the Conference
• Company logo in event app
• Company logo recognition at one coffee break
• 8’ x 10’ Exhibit Booth Space

SUPPORTER

$25,000 | Unique Benefits Include:

• Verbal recognition during opening remarks
• One (1) complimentary scientific registration
• Company logo recognition on supporter’s page of the conference website and/ or conference page of the AACR website
• Company logo recognition on signage in high traffic area
• Company logo recognition on slide at the event

Additional support opportunities include poster sessions, coffee breaks, travel awards and more! For all of the conference sponsorship opportunities, please reference the Exhibitor and Support Prospectus.

important dates and deadlines

Spring 2026

• Exhibitor Service Manual available

May 1, 2026

• Cancellation of Exhibit space permitted with forfeit of 50% deposit
• Exhibitors who cancel after May 1^st are responsible for 100% of booth fees

June 15, 2026

• Deadline to sign on as Corporate Supporter.

June 18, 2025

• Deadline to notify AACR of use of Exhibitor-Appointed-Contractors (EAC).
• Deadline to submit EAC Certificate of Insurance (COI).
• Deadline to submit request for Booth Activity (contests, raffles, or drawings).
• Deadline to submit request for Distribution of Giveaways.

Exhibitor badges & Registration

All exhibitors must be registered. Exhibitors will receive two (2) complimentary exhibitor booth personnel badges and one (1) Full Conference/exhibitor booth staff personnel badge per each 8’ x 10’ booth reserved. Additional exhibitor booth badges may be purchased for $100.00 per badge. Additional Full Conference Registrations are available for purchase through our Attendee Registration site. Please view the AACR website for conference registration rates. Exhibitor badges will permit access to the exhibit floor only.

Each person issued an exhibitor badge must be employed by the exhibiting company. Badges must be worn at all times while in the exhibit hall. The exhibiting company is responsible for the actions of anyone authorized to receive a badge under the exhibiting company’s name.

conference HOUSING

The official Hotel is the Sheraton Hotel in Boston, MA. Contracted exhibitors will have the opportunity to reserve hotel rooms online. More information will be provided with your exhibit space confirmation.

Exhibitor service kits

Order forms for the rental of furniture and other special materials will be forwarded to each exhibitor and available online. Exhibitors should order all furnishings no later than two weeks before the opening of the meeting to reduce costs and minimize delays during move-in. When the manual is released, booth packages will be available for your convenience.

payment policy

The exhibitor agrees to enclose with the application for booth space a deposit of 100% of the total fee. Payment can be made by either credit card (AMEX, Visa or MasterCard) or check in U.S. dollars, drawn on a U.S. bank payable to the American Association for Cancer Research®. All payments should be sent to:

AACR, 615 Chestnut Street, 17th Floor, Philadelphia, PA 19106, Attn: Finance Department.

Account Name: American Association for Cancer Research ®
TD Bank, NA
1726 Walnut Street
Philadelphia, PA 19103
Phone: 215-546-1655
Account # 4257806328
ABA# 036001808
Swift Code: NRTHUS33

Please be sure to note the Exhibitor name and AACR D3 within the payment details so that your payment may be properly applied and credited.

Please also remember to add an additional $25 USD to the amount remitted, to cover any bank fees. This ensures that you will not receive an invoice from AACR for the balance. The final balance will be due 30 days from the date of invoice.

cancellations/reductions

Written notification of a booth cancellation or reduction must be submitted to the AACR. The date of receipt of an exhibitor’s written notice of cancellation/reduction by AACR will be considered the official cancellation date. The following fees will apply to any cancellations or reduction in the exhibit space:

Prior to May 1,2026

• The exhibitor is responsible for 50% of the total booth fee.

After May 1, 2026

• The exhibitor is responsible for 100% of the total booth fee. No refund will be issued.