Chemistry in Cancer Research Working Group Charter
Mission and Purposes
The mission of the Chemistry in Cancer Research Working Group (hereafter, CICR/AACR) is to promote the future success of cancer research and the AACR through the scholarly exchange of chemistry-related information within the community of researchers who utilize chemical sciences and technologies in accomplishing their objectives.
CICR/AACR supports its mission and the AACR’s mission to prevent and cure cancer by:
- Promoting the pursuit of chemistry research as an integral part of the prevention and cure of cancer;
- Recognizing the outstanding achievements of chemists in cancer research;
- Sponsoring scientific initiatives such as symposia, forums, meetings, and conferences that provide a venue for the dissemination and discussion of chemistry-related advances;
- Fostering an atmosphere of open dialogue among all sub-disciplines of chemistry and of cancer research;
- Supporting the education, training and professional advancement of early-career scientists in chemistry in cancer research; and
- Stimulating new developments in research, technology, concepts and policies to advance the field.
Article I. Membership
Section 1. Any member of the AACR may become a member of CICR/AACR.
Section 2. Dues for membership, if any, will be assessed on an annual basis at a rate set by the AACR board of directors.
Article II. Steering Committee
Section 1. The leadership body of CICR/AACR shall be known as the Steering Committee.
Section 2. Steering Committee members will:
a) Promote the AACR and its programs;
b) Encourage and maintain active participation of all chemists and those interested in chemistry in cancer research in AACR activities;
c) Represent the field of chemistry in cancer research by acting as a liaison and advisory body to the AACR Board of Directors and Program Committee; and
d) Serve as representatives of chemists and others interested in chemistry in cancer research at the AACR Annual Meeting and during other functions as deemed appropriate by AACR leadership.
Section 3. All AACR members in good standing who are also members of CICR/AACR are eligible to serve on the CICR/AACR Steering Committee.
Section 4. The Steering Committee shall be comprised of no more than 11 members of CICR/AACR, and when applicable, one non-voting position for the present CICR Newsletter Editor, as follows:
a) Three officers, including a chairperson, chairperson-elect and past-chairperson, each serving one-year terms;
b) Eight additional members, each serving two-year terms; and
c) One non-voting member who is the present CICR Newsletter Editor if that position exists. If no longer existing, then this position is eliminated and only the above 11 members serve on the Steering Committee.
Section 5. No individual may serve for more than five consecutive years as a member of the Steering Committee, including time spent as an officer. Officers may not hold a particular office for more than one consecutive term.
Section 6. Officers of the Steering Committee shall be elected according to the following process:
a) The slate for chairperson-elect will be developed by a Nominating Committee consisting of five CICR/AACR members in good standing. Two of these members will be the current chairperson and past-chairperson of the Steering Committee. No other member of the Steering Committee may serve on the Nominating Committee. The remaining three members of the Nominating Committee will be appointed by the chairperson of the Steering Committee, with one of the three serving as Nominating Committee chairperson;
b) The Nominating Committee will identify two candidates to stand for election; and
c) A ballot will be developed summarizing each candidate’s professional background and a 250-word statement outlining the candidate’s intended goals for CICR/AACR that will be sent to all members of CICR/AACR for a popular vote.
Section 7. The chairperson-elect shall be elected by popular vote of CICR/AACR members, and will assume office at the Annual Town Meeting of CICR/AACR, and will relinquish office at the Annual Town Meeting one year later. The chairperson-elect will assume the office of chairperson upon the expiration of his or her term of office, and the chairperson will assume the office of past-chairperson upon the expiration of his or her term of office. The past-chairperson will retire from the Steering Committee upon the expiration of his or her term of office.
Section 8. Duties and Responsibilities:
a) The chairperson shall be the chief officer of the Steering Committee and shall preside over all Steering Committee meetings, Town Meetings and functions of CICR/AACR. The chairperson shall prepare reports to the AACR Board of Directors; serve as the main point of contact between AACR and the Steering Committee; oversee the committees of CICR/AACR, if any; and direct the activities approved by the AACR Board of Directors;
b) The chairperson-elect shall assume the duties of the chairperson in his or her absence, and shall oversee those activities as delegated by the chairperson; and
c) The past-chairperson shall serve to preserve programmatic and leadership continuity, and shall assist in the functions and programs of the Steering Committee as needed.
Section 9. The chairperson-elect shall appoint four members of the Steering Committee to serve for two-year terms, to commence at the beginning of the chairperson-elect’s term of office, and concluding two years later, when the chairperson-elect assumes the office of past-chairperson. In the first year of operation, the chairperson shall also appoint four members of the Steering Committee to serve for one-year terms, to commence at the beginning of the chairperson’s term of office and concluding one year later, when the chairperson assumes the office of past-chairperson.
Section 10. A Steering Committee member who has failed to attend three consecutive Steering Committee meetings or conference calls shall be considered to have resigned. Reinstatement shall be considered by the Steering Committee upon receipt of a written petition from that member. A Steering Committee member may be dismissed upon unanimous vote of the Steering Committee for failure to perform his or her duties and responsibilities. Grounds for dismissal include, but are not limited to: the failure to perform duties and responsibilities as assigned by the Steering Committee chairperson; the failure to attend three consecutive Steering Committee meetings; and the failure to act in accordance with this charter, the policies of the Steering Committee, or with the by-laws and policies of the AACR.
Section 11. In the event of a vacancy in the office of chairperson, the chairperson-elect shall assume the office of chairperson for the remainder of the unexpired term, and shall continue as chairperson for the next term of office. In the event of a vacancy in the office of chairperson-elect, the Steering Committee shall hold an election following the procedure in Section 5 of this Article II. In the event of a vacancy of a Steering Committee member’s seat, the chairperson-elect shall appoint a member in good standing of the working group to serve for the remainder of the term of office.
Article III. Meetings and Quorum
Section 1. CICR/AACR shall hold an Annual Town Meeting of chemists and those interested in chemistry in cancer research during the AACR Annual Meeting.
Section 2. Meetings of the Steering Committee may be called by the chairperson or, in case of the chairperson’s absence or disability, by the chairperson-elect. Notice of all meetings shall be given so as to reach the members of the Steering Committee at least seven days before the date of the meeting.
Section 3. The Steering Committee will conduct meetings via telecommunications. In-person meetings may be called with the approval of the AACR leadership.
Section 4. A simple majority of the Steering Committee members shall constitute a quorum at all its meetings.
Article IV. Committees
Section 1. The chairperson, with the consultation of the Steering Committee and approval of the AACR leadership, may establish standing and ad hoc committees to carry out the work of the Steering Committee.
Such standing committees must include:
(a) Nominating Committee: to develop a slate of candidates for election to the office of Chairperson-Elect;
(b) Program Committee: to recommend scientific sessions for the review of the AACR Program Committee; and
(c) Finance Committee: to participate in fundraising activities to support the initiatives of the Working Group.
Section 2. Unless otherwise governed within this charter, the chairperson, with the consultation of the Steering Committee and approval of the AACR leadership, will appoint the committee chairperson(s) and committee member(s).
Section 3. The chairperson, with the consultation of the Steering Committee and approval of the AACR leadership, may dissolve standing and ad hoc committees.
Article V. Communications Policy
Section 1. An AACR staff liaison shall be appointed by the AACR chief executive officer to serve as the facilitator of communication between the AACR and the CICR/AACR Steering Committee, and to perform the administrative functions necessary to successfully execute the initiatives of the Steering Committee in keeping with the policies of the AACR.
Section 2. The AACR must be informed of and approve all activities well in advance of initiation. Approval is based on feedback from the AACR Board of Directors, the compatibility of the proposed agenda items with those of the AACR, staff availability to complete the tasks necessary to implement the project, and the overall feasibility of the item contingent upon financial resources. Written proposals for programs along with an estimated budget must be submitted to the AACR chief executive officer prior to submission to the Board of Directors.
Section 3. All official communications (i.e. new initiatives, new programs, etc.) coming from the Steering Committee must first be approved by the AACR. All emails, faxes, and letters generated by the CICR/AACR Steering Committee should be copied to the AACR staff liaison.
Article VI. Amendments
Section 1. Any member of CICR/AACR may submit a written proposal to amend the charter of CICR/AACR. However, only a member of the Steering Committee may raise the amendment for consideration by the Steering Committee.
Section 2. The proposed amendment must be submitted in writing to the Steering Committee for a review and vote. A 2/3 vote in favor is necessary in order for an amendment to be considered for further disposition by the AACR chief executive officer and the Board of Directors. The proposed amendment must be reviewed and approved by the AACR chief executive officer prior to consideration by the board.