Mission and Purposes
The mission of the Chemistry in Cancer Research Working Group (CICR) is to promote the future success of cancer research and the AACR through the scholarly exchange of chemistry-related information within the community of researchers that utilize chemical sciences and technologies in accomplishing their objectives.
The AACR Chemistry in Cancer Research Working Group supports its mission and the AACR’s mission to prevent and cure cancer by:
- Promoting the pursuit of chemistry research as an integral part of the prevention and cure of cancer;
- Recognizing the outstanding achievements of chemists in cancer research;
- Sponsoring scientific initiatives such as symposia, forums, meetings, and conferences that provide a venue for the dissemination and discussion of chemistry-related advances;
- Fostering an atmosphere of open dialogue among all sub-disciplines of chemistry and of cancer research;
- Supporting the education, training, and professional advancement of early-career scientists in chemistry in cancer research; and
- Stimulating new developments in research, technology, concepts, and policies to advance the field.
Article I. Membership
Membership in the AACR Chemistry in Cancer Research Working Group is free and open to all members of the AACR interested in the above listed scientific areas. AACR members may indicate their wish to join the group via the AACR annual dues invoice or by submitting a request by email to the designated AACR Chemistry in Cancer Research Working Group staff liaison.
Dues for membership will be assessed on an annual basis. Any imposed dues will be determined and approved at a rate decided upon by the AACR Board of Directors.
Article II. Steering Committee
The leadership body of the AACR Chemistry in Cancer Research Working Group shall be known as the Steering Committee.
The responsibilities of the Steering Committee members will include, but are not limited to:
(a) Encouraging and maintaining active participation in AACR activities, initiatives, and programs involving any aspect of chemistry;
(b) Promoting AACR and its programs related to chemistry;
(c) Representing the field of chemistry in cancer research by serving as liaisons and scientific/medical advisory body to the AACR Board of Directors and Chief Executive Officer; and
(d) Serving as representative for all individuals in the AACR’s membership who are interested and/or engaged in chemistry in cancer research as deemed appropriate by AACR leadership;
(e) Establishing priorities for the scientific and professional goals of the AACR Chemistry in Cancer Research Working Group and its members;
(f) Providing input to the Working Group’s Chair and AACR leadership on issues such as suggestions for new Steering Committee members; formation and membership of standing or ad hoc committees to carry out the work of the AACR Chemistry in Cancer Research Working Group; and recommendations of individuals to be nominated for service on various AACR Committees, Editorial Boards and Association Groups.
All Active AACR members in good standing are eligible to serve on the AACR Chemistry in Cancer Research Working Group Steering Committee.
The AACR Chemistry in Cancer Research Working Group Steering Committee shall abide by the following provisions:
(a) The Steering Committee’s leadership will consist of three Officers: a Chair, a Chair-Elect and a Past Chair. Term limits for the AACR Chemistry in Cancer Working Group leadership are as follows: Chairperson-Elect (one year), Chairperson (two years), and Past Chairperson (one year);
(b) Additional members decided upon by the Steering Committee shall each serve staggered three-year terms; all new Steering Committee members are nominated by the AACR Chemistry in Cancer Research Working Group Chair-Elect and approved by majority vote of existing Steering Committee members.
(c) The overall composition of the Steering Committee must reflect the scientific, racial, ethnic, and geographic diversity of the AACR’s membership.
(d) Steering Committee members may not serve for consecutive terms, either in the same or in another position on the Steering Committee. Steering Committee members may be nominated, elected, and invited to return to the Steering Committee only after spending at least one year removed from the Steering Committee roster.
(e) Terms for all newly elected Steering Committee members will begin at the time of the AACR Annual Meeting immediately following their election and will terminate as of the AACR Annual Meeting three years later.
(f) The Chair-Elect and Immediate Past Chair of the AACR Chemistry in Cancer Research Working Group will each serve one year; The Chair will serve a two year term.
Steering Committee Officers shall be elected as follows:
(a) The election slate for Chair-Elect shall be developed by a Nominating Committee consisting of five AACR Chemistry in Cancer Research Working Group members in good standing. Two of these members shall be the current Chair and Past Chair of the Steering Committee. In the absence of a Past Chair, other Steering Committee members may serve on the Nominating Committee. The remaining three members of the Nominating Committee will be appointed by the Steering Committee Chair, with one of these three members also serving as Nominating Committee Chair.
(b) The Nominating Committee shall identify two primary and two alternate candidates to stand for election for the AACR Chemistry in Cancer Research Working Group Chair-Elect position.
(c) Current members of the AACR Chemistry in Cancer Research Working Group Steering Committee as well as all members of the AACR Chemistry in Cancer Research Working Group Chair-Elect Nominating Committee are ineligible from standing for election for the position of Chair-Elect until their terms on either committee have expired.
(d) Once two candidates for the Chair-Elect position have been finalized, a ballot will be developed summarizing each candidate’s professional background. This ballot will also contain vision statements from each candidate outlining their intended goals for the AACR Chemistry in Cancer Research Working Group. Ballots will be issued electronically to all Working Group members for a popular vote. In lieu of an electronically submitted ballot, Working Group members may also vote by mail. All mailed ballots must be submitted and received by AACR’s staff liaison to the Working Group no later than the advertised voting deadline. Any mailed votes received after the advertised deadline will not be counted.
The Chair-Elect shall be elected by popular vote of AACR Chemistry in Cancer Research Working Group members and will assume office at the AACR Annual Meeting immediately following their election. Upon expiration of the Chair’s term of office, the Chair-Elect will assume the office of Chair, while the Chair will assume the role of Past Chair. The Past Chair will subsequently retire from the Steering Committee upon the expiration of their term of office.
Steering Committee Leadership Duties and Responsibilities:
(a) The Steering Committee Chair shall preside over all Steering Committee meetings and all other meetings and functions of the AACR Chemistry in Cancer Research Working Group.
(b) The Steering Committee Chair, in collaboration with the Working Group’s staff liaison shall prepare all reports deemed necessary to update the AACR Board of Directors on the Working Group’s activities.
(c) The Steering Committee Chair shall serve as the main point of contact between AACR and the Steering Committee, oversee any Working Group sub-committees (if applicable), and direct all Working Group initiatives approved by the AACR Board of Directors.
(d) The Steering Committee Chair-Elect shall assume the duties of the Chair in their absence and shall oversee all activities delegated by the Chair.
(e) The Steering Committee Chair-Elect, in consultation with the Chair, shall appoint all new members of the Steering Committee required to replace outgoing members at the beginning of their term of office.
(f) The Steering Committee Past Chair shall serve to preserve programmatic and leadership continuity as well as to assist in the functions and programs of the Steering Committee, as needed.
A Steering Committee member who has failed to attend three consecutive Steering Committee meetings or conference calls shall be considered to have resigned. Reinstatement shall be considered by the Steering Committee only upon receipt of a written petition from the member facing resignation. Any Steering Committee member may be dismissed upon unanimous vote of the remaining Steering Committee members for failure to perform their duties and responsibilities. Grounds for dismissal include, but are not limited to: failure to perform duties and responsibilities as assigned by the Steering Committee Chair; failure to attend three consecutive Steering Committee meetings or conference calls; and failure to act in accordance with this Charter, the Policies of the Steering Committee, or with the By-Laws and Policies of the AACR.
In the event of a vacancy in the office of Chair, the Chair-Elect shall assume the office of Chair for the remainder of the unexpired term, and shall continue as Chair for the next term of office. In the event of a vacancy in the office of Chair-Elect, the Steering Committee shall hold an election following the procedure in Sections 5 of this Article II. In the event of a vacancy of a Steering Committee member’s seat, the Chair-Elect shall appoint a member in good standing of the Working Group to serve for the remainder of the term of office.
Article III. Meetings and Quorum
The AACR Chemistry in Cancer Research Working Group shall hold an Annual Town Hall Meeting for all Working Group members and any individual interested in the Working Group’s programs during the AACR Annual Meeting, or at any such other AACR meeting or special conference as deemed appropriate by the Steering Committee.
Steering Committee meetings and teleconferences may be called by the Chair or, in case of the Chair’s absence or disability, by the Chair-Elect. Notice of all meetings and teleconferences shall be given so as to reach all Steering Committee members at least seven calendar days prior to the date of the meeting.
The Steering Committee will conduct meetings via teleconference as needed. In-person meetings may be called with the approval of AACR leadership.
A simple majority of the Steering Committee members shall constitute a quorum at all meetings o the AACR Chemistry in Cancer Research Working Group.
Article IV. Committees
The Chair, with the approval of the Steering Committee and AACR leadership, may establish standing and/or ad hoc committees to carry out the work of the Steering Committee. The number of committees to be appointed shall depend upon the approved programs and activities of the AACR Chemistry in Cancer Research Working Group, and the financial resources available.
The Chair, with the consultation of the Steering Committee and approval of the AACR leadership, may dissolve standing and ad hoc Committees.
Article V. Communications
An AACR Staff Liaison shall be appointed by the AACR Chief Executive Officer to serve as the facilitator of communication between AACR’s leadership and the AACR Chemistry in Cancer Research Working Group Steering Committee. This appointed individual will provide scientific support and perform all administrative functions necessary to execute the initiatives of the Steering Committee in keeping with the policies of the AACR.
AACR must be informed of and approve all AACR Chemistry in Cancer Research Working Group activities. Approval is based on feedback from the AACR Board of Directors, the compatibility of the proposed agenda items with AACR’s mission, staff availability to complete the tasks necessary to implement the activity, and the overall feasibility of the proposed initiative(s) contingent upon financial resources. Written proposals for programs along with an estimated budget must be submitted to the AACR Chief Executive Officer prior to submission to the Board of Directors.
All official communications originating from the AACR Chemistry in Cancer Research Working Group Steering Committee and sent to the Working Group’s membership must first be approved by the AACR. The AACR staff liaison to the Working Group must be included on all communications, facsimiles, letters, etc. relevant to the activities of the Working Group that are generated and distributed by the Steering Committee.
Article VI. Amendments
Any member of the AACR Chemistry in Cancer Research Working Group may submit a written proposal to amend this Charter. However, only a member of the Steering Committee may raise the amendment for consideration by the Steering Committee.
A two-thirds vote of all Steering Committee members is required for any proposed Charter amendment to be considered further by AACR’s leadership. All proposed amendments must be first reviewed and approved by the AACR Chief Executive Officer prior to consideration by the AACR Board of Directors.