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Accommodations and Travel

Note Regarding Fraudulent Housing Websites

CMR (Convention Management Resources) is the official hotel management company for the AACR Annual Meeting 2027. The AACR is aware that one or more unauthorized companies are using deceptive advertising methods to direct users to fraudulent websites that purport to offer housing and registration for the AACR Annual Meeting 2027. Please note that the CMR website listed below is the only site through which users can register to attend the AACR Annual Meeting 2027 and confirm a hotel room. AACR cannot guarantee your registration or housing if you purchase using an illegitimate website.

Accommodations

Options for Reserving Annual Meeting Hotels

Hotel reservations for the AACR Annual Meeting 2027 will open at 9 a.m. U.S. ET on Tuesday, September 15, 2026, for all AACR members in good standing. Housing for nonmember attendees will open at 9 a.m. on Tuesday, September 22, 2026. The deadline for making hotel reservations is Friday, February 19, 2027. After the deadline, registrants may be required to make their own housing arrangements based on availability. 

You may reserve your hotel room in one of the following ways: 

  • Online: Please note that you must supply a credit card in order to reserve a room online. You will find descriptions, amenity information, and photographs for each AACR official hotel. Additionally, a map showing the location of all hotels and the Orange County Convention Center is available on the AACR Housing website. Visit the AACR Housing website to get up-to-the-minute availability and receive immediate confirmation of your hotel reservation. 
  • Phone: AACR Housing agents will be available to accept reservations as well as provide information on the official AACR hotels Monday through Friday from 9 a.m. to 9 p.m. U.S. ET. You will be required to supply a credit card if you reserve your hotel room by phone. Once your reservation is complete, you will receive immediate confirmation by email. AACR Housing can be reached toll-free in the U.S. and Canada at 888-381-7166 or for international callers at 415-979-2262. When calling AACR Housing be certain to have the following information: 
    • Arrival and departure dates 
    • Hotel preferences 
    • Credit card number 
    • Your address, phone number, and email address 
    • Any special requests 

Guarantee

Reservations must be guaranteed with either a major credit card (AMEX, Visa, or MasterCard) or a check in the amount of $300 per guestroom and $700 per suite. Make checks payable to Convention Management Resources, Inc. If using a credit card, the card will not be charged until the check-out date. You must present a credit card upon check-in.

Changes and Cancellations

Changes and cancellations can be made:

  • Online at the AACR Housing website
  • By emailing your change or cancellation to [email protected]
  • By calling AACR Housing at 888-381-7166 or 415-979-2262
  • By faxing your change or cancellation to 415-293-4397

Your credit card will be charged one night’s room plus tax or your check deposit will be forfeited if you cancel your reservation less than 72 hours before your confirmed arrival date. If you fail to arrive on the date confirmed by AACR Housing, your credit card will be charged one night’s room plus tax or your check will be forfeited. All subsequent nights of the reservation will be cancelled.

Hospitality Suites

Suites are for sleeping accommodation only and may not be used for meetings or events without prior written permission from the AACR. For these types of events, please complete the AACR Affiliate Event Space Request Form. If you would like a copy of this form, please contact AACR Housing at 888-381-7166, 415-979-2262, or via email at [email protected].

Group Reservations

Organizations wishing to hold a block of rooms must use the Group Housing Form, which can be obtained by visiting clicking on the Housing link.

Exhibitors may request rooms in the AACR room block and must submit an Exhibitor Room Block Request Form, which can be accessed by logging into the Map Your Show Exhibitor Resource Center. Please adhere to all rules and regulations to facilitate processing.

Travel

Air Transportation

The Orlando International Airport (airport code: MCO) is the major airport in the Orlando region and offers multiple U.S. and international flights daily. Orlando is also served by Amtrak.

Corporate Traveler Air Travel Office

Need assistance with your travel plans? AACR recommends Corporate Traveler, our air travel assistance vendor.

  • Email Samantha Pfister at [email protected]
  • $35 service fee applies
  • Business hours: Monday-Friday, 8 a.m.– 6 p.m. ET
  • Emergency after hours: 703-236-1220

Assistance for International Travelers

An official letter of invitation is available through the online registration system. Contact the American Consulate in your country to review the current regulations for travel to the United States. Please begin the visa application process as early as possible. Information is available on the U.S. Department of State website.

Ground Transportation

Taxi Service

Orlando International Airport (MCO) is located approximately 15 miles from the Orange County Convention Center. Taxi service is available at Orlando International Airport from the designated taxi stands located on the Arrivals Level (Level 2) of both Terminal A and Terminal B. Follow the signs for Ground Transportation to the taxi queue where attendants are available to assist passengers and direct them to the next available taxi.

Public Transportation

Travelers arriving at or departing from Orlando International Airport (MCO) have access to a variety of public transportation options, including local bus service, intercity rail, and private passenger rail.

LYNX, Central Florida’s public transit system, provides service between Orlando International Airport and destinations throughout the Orlando area. LYNX Route 11 operates between the airport and downtown Orlando, where passengers can connect to additional LYNX routes and SunRail commuter rail service. Bus stops are located on the Arrivals Level (Level 1) at Terminal A, Terminal B, and Terminal C.

Amtrak service is available from the Orlando Amtrak Station, located approximately 12 miles from Orlando International Airport. The station is served by the Silver Star and Silver Meteor routes, offering service to destinations throughout Florida and the East Coast. Passengers may reach the station by taxi, rideshare, or LYNX bus service with connections through downtown Orlando.

Brightline high-speed rail also serves Orlando directly from Orlando International Airport. The Brightline station is located at Terminal C and provides service to South Florida destinations, including West Palm Beach, Boca Raton, Fort Lauderdale, Aventura, and Miami.

  • Additional information on routes, fares, and schedules is available on the Lynx website.
  • For additional information on Amtrak service, call 1-800-USA-RAIL or visit the Amtrak website.
  • Additional information on Brightline service, schedules, and fares is available on the Brightline website.

 Airport Shuttle

Shared-ride and private shuttle services are available at Orlando International Airport (MCO). Shuttle pick-up locations are located on the Ground Transportation Level (Level 1) of Terminals A and B, and C. Follow the signs for Ground Transportation, where airport personnel are available to assist passengers in locating their designated shuttle service.

Listed below are shuttle companies frequently used by travelers. Services, rates, and availability are subject to change.

AACR Shuttle Service

The AACR will provide complimentary shuttle service during the meeting dates for all official AACR Annual Meeting hotels not within walking distance of the Orange County Convention Center. When available, the hotel shuttle schedule will be posted on AACR.org/Travel and will include shuttle hours of operation and the designated route number for each hotel.