Accommodations and Travel
The AACR has recently been notified that some conference registrants are being solicited by an unauthorized company trying to obtain credit card information by phone and email to secure housing accommodations at this conference. All information regarding travel and housing accommodations is available on this webpage. The AACR will not contact you by phone or email requesting credit card information. If you have any questions, please email [email protected].
The conference will be held at the Hyatt Regency Austin in Austin, Texas. The Hyatt Regency Austin is located approximately 11 miles away from Austin Bergstrom Int’l Airport (AUS). A reduced conference rate of $239 per night is available to conference attendees until Tuesday, January 4, 2022. Reservations may be made online or by calling 1-512-477-1234 and requesting the AACR Precision Prevention, Early Detection, and Interception of Cancer conference rate. The hotel will accept reservations at the reduced conference rate on a space-available basis until the cut-off date. Reservations made after this date will be accepted on a first-come, first-served basis at the nearest available rate. Applied to the room charge will be state and local taxes, currently 17.00%. Reservations must be guaranteed with a major credit card at the time of reservation. Guests who cancel within 48 hours of their arrival will be charged one night’s room and tax. Note that check-in time is 4 p.m., and check-out time is 11 a.m. To learn more about the current hotel cleaning standards and protocols, please visit the hotel website.
Travel to Austin
The closest major airport to the conference site is the Austin Bergstrom Int’l Airport (AUS), located approximately 18 minutes from the hotel. The AACR has chosen Corporate Traveler (CT) as its exclusive travel management partner. Conference attendees are welcomed to leverage AACR’s partnership with CT and utilize their services to make your travel arrangements.
Our dedicated Travel Manager at Corporate Traveler will offer personalized service and travel expertise to help travelers secure the most cost effective, and time efficient itineraries. As a division of the leading global agency, Flight Centre Travel Group, CT has access to a variety of exclusive international fares, and travelers will have access to an in-house team of skilled emergency support agents, available 24/7 from anywhere in the world at no extra cost. You will still be able to earn mileage credit for your frequent flyer programs.
- Please email your initial travel requests to our dedicated Travel Manager, Samantha Baron at: [email protected]
- Include your: Name (per your travel ID), Date of Birth, Preferred Departure/Arrival Airport, name of the AACR meeting you are booking travel for, Travel Dates, and any Additional Preferences (such as seating, timing, etc.)
- Samantha will research the best flight options and provide several choices that fit your needs
- A one-time minimal transaction fee of $30 will be clearly listed along with flight pricing
- For your security, CT will require a signed credit-card-authorization-form before they can process payment for your flight
AACR’s Corporate Travel office is open: Monday through Friday, from 8:00AM – 6:00PM EST and may be reached via phone at 215-825-3650
A variety of ground transportation options is available upon arrival, including taxi service, private car service, Uber, Lyft, car rentals, and shared shuttles. Taxi service between the Austin Bergstrom Int’l Airport (AUS)and The Hyatt Regency Austin is approximately $30 one way, plus gratuity. Please click here for more information on shuttles and taxi service.
Additionally, the AACR has arranged for a car rental discount through Hertz. You may call Hertz at (800) 654-2240 from the U.S. or (405) 749-4434 from outside the U.S. and Canada, or you may book online at www.hertz.com. Please refer to the discount CV# 022Q9568.
Researchers from more than 50 different countries around the world regularly participate in AACR meetings and conferences. The association encourages and appreciates the contributions of international researchers at our programs. If you plan to attend this AACR conference, please contact the American Consulate in your country to review the current regulations for travel to the United States. Obtaining the proper documentation may take several weeks or months, depending on your location, so we encourage you to contact the consulate as soon as possible if you are considering attending this conference. Information is also available on the U.S. Department of State website.
Helpful Websites for International Travelers
- Currency Converter
- Travel Tips / Airport Security
- Visas / Passports / International Travel
- World Time and Date Information