Exhibits
AACR Annual Meeting 2023
The AACR Annual Meeting 2023 will be held at the Orange County Convention Center in Orlando, Florida from April 14-19, 2023, with exhibit dates April 16-19. Exhibitors include a wide array of companies with the latest in products and services in laboratory and clinical research. The exhibits, located adjacent to the poster sessions, make a significant contribution to the educational value of the meeting. Special areas of interest include AACR Central, Non-Profit section, Publisher’s Row, and the AACR Advocacy Partners Pavilion.
Exhibit Show Dates and Times
Sunday, April 16 1:00 p.m.-5:00 p.m.
Monday, April 17 9:00 a.m.-5:00 p.m.
Tuesday, April 18 9:00 a.m.-5:00 p.m.
Wednesday, April 19 9:00 a.m.-12:30 p.m.
ATTENDEE RESOURCES
Plan your Exhibit Hall experience in advance and visit our Exhibitor Directory. Search for companies by their product, service or category. More information can be found in the Annual Meeting App.
Check out our current floor plan so you know the locations of our Exhibitors, Posters, Advocacy Partners Pavilion, Spotlight Theaters, Meeting Rooms, Wellness Lounge and more! There is so much to do, and we want to make sure you plan accordingly.
The AACR will provide complimentary shuttle service over the meeting dates for all official AACR Annual Meeting hotels not within walking distance of the Orange County Convention Center.
ACTIVITIES IN EXHIBIT HALL
EXHIBITOR SPOTLIGHT THEATER PRESENTATIONS
Located in Exhibit Hall D, five theaters have been reserved by exhibitors to present their latest products and services in special one-hour sessions on the exhibit floor. Please download the meeting app to view all presentations.
EXPLORE!
Explore! is a fantastic way for attendees to interact with exhibitors while entering a drawing for one of five Amazon gift cards. Download the AACR Annual Meeting Mobile App Game for complete instructions. Attendees are encouraged to visit participating exhibitors and various other locations throughout the meeting, scan the QR codes, earn points, and win prizes! Winners will be selected after the meeting and gift cards will be mailed shortly thereafter.
FOOD COURT/CONCESSION STANDS
AACR will provide areas in the exhibit hall for all attendees and exhibitors to grab a bite to eat or something to drink during exhibit hours. Located in the back of Halls B & D a variety of food and beverages will be available, along with ample seating.
Need a caffeine break? Coffee breaks will be available throughout the Exhibits Hall. Enhanced refreshment breaks on the exhibit floor will be placed in various areas on Monday, April 17th and Tuesday, April 18th at 1:30 p.m.
HEADSHOT LOUNGE
Supported by AstraZeneca, the Headshot Lounge will give you the opportunity to get a new professional headshot taken for that resume, social media, etc. The lounge is in Exhibit Hall D.
CHARGING STATIONS/LOUNGES
Supported by Daiichi Sankyo, several charging stations/lounges are available. Take a break from the meeting, grab a snack, and charge your device…but on the way there, visit exhibitors! There are also charging stations placed in the lobby of the convention center, bring your cords to plug in and relax.
HAND SANITIZER STATIONS
Supported by AstraZeneca, Hand Sanitizer Stations will be placed throughout the convention center for your convenience. Please help prevent germs spreading by frequently sanitizing your hands.
WELLNESS LOUNGE
Supported by AstraZeneca, the Wellness Lounge located in Hall D. Take a break to get a chair massage or pet therapy dogs!
FOOD COURT/CONCESSION STANDS
AACR will provide areas in the exhibit hall for all attendees and exhibitors to grab a bite to eat or something to drink during exhibit hours. Located in the back of Halls B & D a variety of food and beverages will be available, along with ample seating.
AUDIENCE
The AACR gives you the opportunity to gain visibility for your organization among the world’s most prestigious scientists and other cancer professionals who are projected to attend from around the world. AACR Annual Meeting attendees are laboratory scientists and clinical investigators specializing in all aspects of cancer research, including experimental therapeutics, molecular targeted therapies, chemistry, molecular biology and genetics, immunology and immunotherapy, tumor biology, virology, toxicology, prevention, and clinical and translational research.
Exhibitor resources
EXHIBIT SHOW HOURS (DATES AND TIMES ARE SUBJECT TO CHANGE)
Exhibit Show Dates and Times
Sunday, April 16 1:00 p.m.-5:00 p.m.
Monday, April 17 9:00 a.m.-5:00 p.m.
Tuesday, April 18 9:00 a.m.-5:00 p.m.
Wednesday, April 19 9:00 a.m.-12:30 p.m.
Exhibit Hall Move-in
Thursday, April 13 12:00 p.m.-5:00 p.m.
Friday, April 14 8:00 a.m.-5:00 p.m.
Saturday, April 15 8:00 a.m.-5:00 p.m.
Exhibit Hall Move-out
Wednesday, April 19 12:31 p.m.-5:00 p.m.
Thursday, April 20 8:00 a.m.-12:00 p.m.
RESERVE A BOOTH
Please use the Map Your Show Booth Selection Link to submit your application for the AACR Annual Meeting 2023 in Orlando. Be sure to include the appropriate 50% deposit in order for your booth to be approved. For payments using ACH, check or wire transfer, please contact the Exhibits Team. Once you click the Map Your Show Booth Selection Link, you will be brought to the live floorplan. Blue booths are currently available while the gray ones have been secured during space assignments. Be sure to secure your booth and complete the application within an hour as the system will time out. If you are looking for suggestions on size or location, please reach out to the Exhibits Team for assistance.
For detailed information on exhibiting, such as pricing, rules and regulations, and key contacts please review the Annual Meeting 2023 Exhibitor Prospectus
EXHIBIT SPACE FEES
10’x10’ Inline Booth $4300
Corner Charge $200 per corner
10’x10’ Premium Booth $4500 (Opposite Posters Sessions, Coffee Breaks, AACR Central)
Island Booth Spaces $45.00 per sq. ft.
Non-Profit Booth Spaces $900 each (for first booth; regular rate for any additional booths)
* Please Note: The price of your booth is subject to change during space assignments week in October. Booths subject to additional charges include booths located near or next to AACR Central, Poster Sessions, and Coffee Breaks. Additional charges will also be reflected for Premium Booths (near entrances or other high visibility areas) and Corner Booths (inline booths with one or two exposed corners). Your final invoice will be sent to you after space assignments. *
EXHIbITOR REGISTRATION
Exhibitor registration is open. You can access your registration through the exhibitor dashboard on Map Your Show. CompuSystems is the official registration management provider for the AACR Annual Meeting 2023. For more information and instructions for registration, select the ‘Registration’ tile on your dashboard.
Onsite Registration
Friday, April 14: 8:00 a.m.-6:00 p.m.
Saturday, April 15: 7:00 a.m.-6:00 p.m.
Sunday, April 16: 7:00 a.m.-6:00 p.m.
Monday, April 17: 7:00 a.m.-6:00 p.m.
Tuesday, April 18: 7:00 a.m.-6:00 p.m.
Wednesday, April 19: 7:00 a.m.-12:00 p.m.
TRAFFIC MAX
Exhibitors can reach buyers quickly and effectively with our broadcast email tool. This system supports both HTML and plain text email messages. The AACR Marketing Team will review all outgoing messages. Exhibitors can measure the effectiveness of their HTML emails with our real time online tracking reports that include statistics such as opens and clicks.
Exhibitor DashboardAnnual Meeting 2023 Housing
Exhibitor Housing is open.
AACR Housing LinkAACR Housing Customer Contact Center
Monday – Friday, 9 a.m. – 9 p.m. (Eastern Time)
(888) 381-7166 (Toll Free U.S. & Canada)
(415) 979-2262 (Outside U.S. & Canada)
Important Exhibitor Housing Dates:
Wednesday, March 1, 2023 – Rooming list deadline date for group blocks.
Wednesday, April 5, 2023 – Last day to request housing based on availability.
Wednesday, April 5, 2023 – Last day to make changes through AACR Housing.
Friday, April 7, 2023 – Reservation changes/cancellations must be made directly with the hotel(s).
eXHIBITOR SERVICE KIT
The Exhibitor Service Kit will be available to all exhibitors through the Map Your Show Dashboard. This comprehensive kit will provide you with complete information on all contractor services, lead retrieval, labor and more.
Exhibitor Service KitPrint Program Guide, Annual Meeting App, Daily Alerts, the Best of AACR Journals, and AACR Journals online collections
Reach Annual Meeting attendees in Orlando and drive traffic to your booth by advertising during the Annual Meeting! AACR offers a variety of high-impact, affordable programs to deliver your marketing message directly to meeting attendees and AACR members! Act now to reserve your space in the Program Guide, Mobile App, Daily Alert Emails, and more! Please contact Maura Paoletti with The Walchli Tauber Group for pricing and space reservations at (443) 512-8899 ext. 110 or [email protected]
Walchli Tauber Rate CardAACR Annual Meeting News and Out-of-Home Marketing
AACR Annual Meeting News, the official news source of the AACR Annual Meeting 2023, is available in a digital platform. TriStar Media, our official vendor partner, will be responsible for the selling and managing the news website as well as any out-of-home marketing. Build traffic to your exhibit space by taking advantage of advertising opportunities in the official online daily news site and around Orlando. To learn more about AACR Annual Meeting News and the advertising offerings available, please contact Melanie Holt, Senior Media Strategist at TriStar Event Media at [email protected] or by phone at 913-491-4200, ext. 487.
TriStar Rate CardBoth TriStar Publishing and The Walchli Tauber Group are the only official advertising vendors of the AACR Annual Meeting 2023. Before contracting your advertising, make sure the publication is official.
Please email the Exhibits Team with any questions you may have regarding these opportunities!
AFFILIATE REQUESTS
Any meeting or event that involves AACR scientific meeting attendees hosted by a company or organization, regardless of exhibiting status, is considered an affiliate event and must be approved by the AACR. Please see the link below. Should you have any questions, please contact The Exhibits Team ([email protected]).
2023 CAREER AND BIOMEDICAL RESEARCH CAREER FAIR
Being held on Saturday, April 15, 2023, from 9 a.m. – 3 p.m., the AACR Career Fair is a great opportunity for exhibiting companies to explore what the current workforce has to offer in the field of Cancer and Biomedical Research! Following is the link to the Career Fair Webpage. For more information and to sign up, contact the Career Fair Team.
aacr official vendors
Convention Management Resources (CMR) and CompuSystems are the official hotel and registration management providers for the AACR Annual Meeting 2023. No other hotel, registration management companies, or travel agencies are authorized to place hotel reservations or registrations for the Annual Meeting on behalf of the AACR.
The AACR evaluates and chooses vendors who offer superior service and quality products to exhibitors. Rest assured that AACR never provides AACR exhibitor lists to those other than official vendors. All official vendors must display the official vendor seal of the meeting. Please contact the exhibits team for further questions or clarification.
Soliciting Business Outside Booth
Any individual who is observed to be soliciting business in the aisles or other public spaces, or in another company’s booth, will be in violation of our Exhibit Policies. The Floor Manager will be on duty ensuring everyone is following the rules and regulations of our meeting. Should any exhibitor witness an individual, especially a non-exhibitor, committing this violation, we ask you to notify Exhibit Management immediately. Companies pay to exhibit at our meeting; and it is unfair practice for someone to conduct business without being an official exhibitor. We take this violation very seriously.
AACR ANNUAL MEETING 2024
Mark your calendar! The AACR Annual Meeting 2024 will be held in San Diego, CA April 5-10. Online booth sales and a copy of the current floor plan will be available in the Exhibit Management Office, located in the Exhibit Hall. To be placed on the distribution list, please email [email protected].