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Exhibits

AACR Annual Meeting 2023

The AACR Annual Meeting 2023 will be held at the Orange County Convention Center in Orlando, Florida from April 14-19, 2023, with exhibit dates April 16-19. Exhibitors include a wide array of companies with the latest in products and services in laboratory and clinical research. The exhibits, located adjacent to the poster sessions, make a significant contribution to the educational value of the meeting. Special areas of interest include AACR Central, Non-Profit section, Publisher’s Row, and the AACR Advocacy Partners Pavilion.

AUDIENCE

The AACR gives you the opportunity to gain visibility for your organization among the world’s most prestigious scientists and other cancer professionals who are projected to attend from around the world. AACR Annual Meeting attendees are laboratory scientists and clinical investigators specializing in all aspects of cancer research, including experimental therapeutics, molecular targeted therapies, chemistry, molecular biology and genetics, immunology and immunotherapy, tumor biology, virology, toxicology, prevention, and clinical and translational research.

RESERVE A BOOTH

Please use the Map Your Show Booth Selection Link to submit your application for the AACR Annual Meeting 2023 in Orlando. Be sure to include the appropriate 50% deposit in order for your booth to be approved. For payments using ACH, check or wire transfer, please contact the Exhibits Team. Once you click the Map Your Show Booth Selection Link, you will be brought to the live floorplan. Blue booths are currently available while the gray ones have been secured during space assignments. Be sure to secure your booth and complete the application within an hour as the system will time out. If you are looking for suggestions on size or location, please reach out to the Exhibits Team for assistance.

For detailed information on exhibiting, such as pricing, rules and regulations, and key contacts please review the  Annual Meeting 2023 Exhibitor Prospectus.

Reserve Booth Space – Select “I Need Space!”

2023 Exhibits Hall Floor Plan

EXHIBIT SPACE FEES

10’x10’ Inline Booth                   $4300

Corner Charge                          $200 per corner

10’x10’ Premium Booth             $4500 (Opposite Posters Sessions, Coffee Breaks, AACR Central)

Island Booth Spaces                 $45.00 per sq. ft.

Non-Profit Booth Spaces         $900 each (for first booth; regular rate for any additional booths)

* Please Note: The price of your booth is subject to change during space assignments week in October. Booths subject to additional charges include booths located near or next to AACR Central, Poster Sessions, and Coffee Breaks. Additional charges will also be reflected for Premium Booths (near entrances or other high visibility areas) and Corner Booths (inline booths with one or two exposed corners). Your final invoice will be sent to you after space assignments. *

EXHIBIT SHOW HOURS (Dates and times are subject to change)

Exhibit Show Dates and Times

Sunday, April 16              1:00 p.m.-5:00 p.m.

Monday, April 17              9:00 a.m.-5:00 p.m.

Tuesday, April 18             9:00 a.m.-5:00 p.m.

Wednesday, April 19        9:00 a.m.-12:30 p.m.

Exhibit Hall Move-in   

Thursday, April 13            12:00 p.m.-5:00 p.m.

Friday, April 14                 8:00 a.m.-5:00 p.m.

Saturday, April 15             8:00 a.m.-5:00 p.m.

Exhibit Hall Move-out

Wednesday, April 19        12:31 p.m.-5:00 p.m.

Thursday, April 20           8:00 a.m.-12:00 p.m.

Annual Meeting 2023 Housing

Exhibitor Housing is open.

Learn More: AACR Housing Link

AACR Housing Customer Contact Center
Monday – Friday, 9 a.m. – 9 p.m. (Eastern Time)
(888) 381-7166 (Toll Free U.S. & Canada)
(415) 979-2262 (Outside U.S. & Canada)

Visit the AACR Hotel Support Center

Important Exhibitor Housing Dates:

Wednesday, March 1, 2023 – Rooming list deadline date for group blocks.
Wednesday, April 5, 2023 – Last day to request housing based on availability.
Wednesday, April 5, 2023 – Last day to make changes through AACR Housing.
Friday, April 7, 2023 – Reservation changes/cancellations must be made directly with the hotel(s).

MARKETING OPPORTUNITIES AVAILABLE TO EXHIBITORS

Information on marketing and advertising opportunities for exhibitors was made available in October 2022. These include support and sponsorship opportunities, Exhibitor Spotlight Theaters, Exhibitor Meeting Rooms, Explore!, advertising in the mobile app, and advertisements in printed and digital publications. You can book your spotlight theater and meeting room through the exhibitor dashboard.

Learn More: Marketing Brochure

Print Program Guide, Annual Meeting App, Daily Alerts, the Best of AACR Journals, and AACR Journals online collections

Reach Annual Meeting attendees in Orlando and drive traffic to your booth by advertising during the Annual Meeting! AACR offers a variety of high-impact, affordable programs to deliver your marketing message directly to meeting attendees and AACR members! Act now to reserve your space in the Program Guide, Mobile App, Daily Alert Emails, and more! Please contact Maura Paoletti with The Walchli Tauber Group for pricing and space reservations at (443) 512-8899 ext. 110 or [email protected]

AACR Annual Meeting News and Out-of-Home Marketing

AACR Annual Meeting News, the official news source of the AACR Annual Meeting 2023, is available in a digital platform. TriStar Media, our official vendor partner, will be responsible for the selling and managing the news website as well as any out-of-home marketing. Build traffic to your exhibit space by taking advantage of advertising opportunities in the official online daily news site and around Orlando. To learn more about AACR Annual Meeting News and the advertising offerings available, please contact Melanie Holt, Senior Media Strategist at TriStar Event Media at [email protected] com or by phone at 913-491-4200, ext. 487.

Learn More: TriStar Rate Card

Both TriStar Publishing and The Walchli Tauber Group are the only official advertising vendors of the AACR Annual Meeting 2023. Before contracting your advertising, make sure the publication is official.

Please email the Exhibits Team with any questions you may have regarding these opportunities!

AFFILIATE REQUESTS

Any meeting or event that involves AACR scientific meeting attendees hosted by a company or organization, regardless of exhibiting status, is considered an affiliate event and must be approved by the AACR. Please see the link below. Should you have any questions, please contact The Exhibits Team ([email protected]).  

2023 CAREER AND BIOMEDICAL RESEARCH CAREER FAIR

Being held on Saturday, April 15, 2023, from 9 a.m. – 3 p.m., the AACR Career Fair is a great opportunity for exhibiting companies to explore what the current workforce has to offer in the field of Cancer and Biomedical Research! Following is the link to the Career Fair Webpage. For more information and to sign up, contact the Career Fair Team.

aacr official vendors

Convention Management Resources (CMR) and CompuSystems are the official hotel and registration management providers for the AACR Annual Meeting 2023. No other hotel, registration management companies, or travel agencies are authorized to place hotel reservations or registrations for the Annual Meeting on behalf of the AACR.

The AACR evaluates and chooses vendors who offer superior service and quality products to exhibitors. Rest assured that AACR never provides AACR exhibitor lists to those other than official vendors. All official vendors must display the official vendor seal of the meeting. Please contact the exhibits team for further questions or clarification.